Executive Assistant/Engineering Administration

Job description

Description
• Providing administrative support to the Executive team, Management, and HR including managing schedules, handling correspondence, organizing meetings,
• Performs general secretarial and clerical duties, including typing, copying, and filing correspondence, memos, letters, etc
• Work to order, set up, breakdown catering events including sometimes picking up food and delivering to HAI.
• Answers incoming calls, screens, and routes calls and messages when necessary.
• Back up for distributing all mail and processes overnight packages
• Work with uniform vendor to address uniform issues and verify receipts.
• Breakroom stocking and maintaining.
• Support management with organizing events, including – set up, breakdown, ordering
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies
• Handling basic HR-related inquiries and requests.
• Assisting with HR projects and initiatives.
• Assists the human resources department in carrying out various administrative duties to support and assist with the training and development program, recruitment process, activity committee, maintaining paper employee records and other HR activities.
• Planning and execution of monthly service award celebration – set up, breakdown, ordering and pick up of food items.
• Gathers, reviews, and maintains reports, forms, records, supporting documentation, and other information needed in support of delegated administrative responsibilities.
• Assists with answering questions on travel arrangements for all associates through Honda’s travel system and works with travel agency on international travel and issues.
• Maintains an electronic & hard copy filing system and retrieves documents as needed.
• Maintain confidentiality in all aspects of client, staff and agency information
Skills
administrative Experience, manufacturing, bilingual, Japanese
Top Skills Details
administrative Experience,manufacturing,bilingual,Japanese
Additional Skills & Qualifications
Qualifications, Experience, and Skills
• A high school diploma or GED.

Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
Minimum Experience
• Minimum of 2 years of administrative experience
• Previous experience in a manufacturing environment a plus
• Valid driver’s license and acceptable driving record is required
Other Job-Specific Skills
• Excellent organizational and time-management skills, and strong communication abilities.
• Proficiency in Microsoft Office Suite, HRIS platforms, data entry, report generation, and familiarity with online recruitment tools
• Understanding of confidentiality – business and PII
• Ability to multi-task and prioritize projects
• Ability to work and interact with departments throughout the organization
• Sound planning and organizational skills with strong attention to detail
• Ability to work effectively and efficiently with minimum supervision
Working Conditions
• Onsite climate-controlled office environment.
• The performance of this position may occasionally require exposure to the manufacturing areas where personal protective equipment such as safety glasses with side shields, hearing protection, and safety shoes are required.
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Burlington,NC.
Application Deadline
This position is anticipated to close on Oct 23, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions.

We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.

With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

Required Skill Profession

Other General