Urgent! Executive Operations Assistant Job Opening In Fort Collins – Now Hiring Colorado State University
The Executive Operations Assistant (EOA) will provide a bridge for smooth communication among CEMML personnel and between CEMML and outside units in the College and University.
The EOA will manage information flow and promptly provide guidance on CEMML, WCNR and CSU policies and procedures.
The person in this role must demonstrate tact under pressure and handle matters with sound judgment and confidentiality.
The person in this role will provide special project leadership and support as needed to the Executive Director (ED) of CEMML.
The EOA conducts preliminary research on a variety of topics; drafts materials as needed; and analyzes operations in coordination with the ED.
The EOA also helps track CEMML Executive Committee (EC) requests and actions.
The EOA will work with the EC to ensure the ED has complete and timely information to develop coherent strategies and solutions.
Required Job Qualifications BS or BA and minimum of three years of experience in office administration with demonstrated experience in:
- Execution and support of administrative operations
- Human resources
- Building proctor
- Database management
- Budgeting
- Event coordination
- Inventory management and scheduling
- Supervision
- Work in a higher education or government environment Preferred Job Qualifications - Proficiency with word processing and spreadsheet programs (specifically Microsoft Office, with emphasis on SharePoint, Excel, PowerPoint, Outlook and Word)
- Familiarity with Federal Common Access Card (CAC) application and expiry processes
- Organizational skills and working well under pressure with multiple and consistently changing deadlines
- Reporting and data analytics
- Working independently as a self-starter and taking initiative
- Time management, attention to detail, excellent judgment, and decision-making skills
- Establishing and maintaining effective collaborative working relationships with multiple constituencies including campus offices, students, staff, faculty, etc.
- Project management experience
- Leadership skills to supervise staff, problem-solve complex issues, and strategically implement business policies
- Federal grant, contract, or cooperative agreement proposal development.
- Basic website maintenance Essential Duties Job Duty Category Operations Duty/Responsibility Assist the ED with:
- Administration of multiple divisions within CEMML
- Facilitation of key performance indicators, strategies and providing goals set by the EC
- Streamlining processes and developing SOPs
- Balancing revenue and costs
- Management of hiring, procurement, and sponsored programs actions Percentage Of Time 50% Job Duty Category Facilities Duty/Responsibility - Assist the Executive Director in maintaining department data about staff, projects, and compliance with university policies human resources and risk management)
- Manage general office operations including but not limited to maintaining office supplies (including furniture), copier care, shipping/receiving, vehicle management, telecommunications requests, etc.
- Track and report capital equipment
- Serve as building proctor and facilitate maintenance or repair requests with CSUs facilities management
- Organize official department functions and events (requires collaboration among multiple University departments and outside vendors)
- Organize informal internal team meetings and/or social events (including scheduling, agendas, room reservation, etc.)
- Independently create and revise office procedures and manuals to ensure that they are in compliance with established policies
- Serve on departmental committees as a member and/or as administrative support Percentage Of Time 25% Job Duty Category Personnel Duty/Responsibility - Management of administrative staff at the VocEd and USC buildings
- Manage and coordinate Common Access Card (CAC) process for CEMML personnel (applications, renewals, expirations)
- Assist in making department data accessible to others within and outside the department and university
- Manage recognition and award program for CEMML personnel, oversee associated committees
- Assist Communications Director with routine communications within the department and between the department and other university units
- Post job advertisements to website and assist with general website maintenance Percentage Of Time 25% Application Details
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Unlock Your Executive Operations Potential: Insight & Career Growth Guide
Real-time Executive Operations Jobs Trends in Fort Collins, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Executive Operations in Fort Collins, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 69697 jobs in United States and 679 jobs in Fort Collins. This comprehensive analysis highlights market share and opportunities for professionals in Executive Operations roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Colorado State University is currently hiring and seeking a Executive Operations Assistant to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Colorado State University adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Executive Operations Assistant Jobs United States varies, but the pay scale is rated "Standard" in Fort Collins. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Executive Operations Assistant typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Executive Operations Assistant interview at Colorado State University, research the company, understand the job requirements, and practice common interview questions.
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