Expanded Learning Program Administrator

Job description

Job Description

The Expanded Learning Program Administrator is a strategic and instructional leader responsible for the vision, execution, and continuous improvement of the Expanded Learning program, including after-school and out-of-school time (OST) programming.

This role focuses on building a strong leadership pipeline within the Expanded Learning team through targeted coaching, systems development, and instructional oversight.

The Administrator ensures alignment with the school’s mission, academic priorities, and student support systems, with a focus on leadership development, program quality, and long-term sustainability.

Essential duties:

Leadership Development & Coaching

• Provide consistent coaching and professional development for Expanded Learning Site Leaders and Coordinators to build their instructional leadership capacity.
• Facilitate weekly check-ins, instructional huddles, and growth-focused feedback cycles to promote strong team culture and continuous improvement.
• Develop and implement leadership tools and protocols to support team decision-making, instructional feedback, and problem-solving.
• Monitor and support the development of leadership pipelines, identifying and growing emerging leaders from within the team.

Program Design & Alignment

• Design and refine program structures, including academic intervention, enrichment, SEL, and community building, ensuring alignment with schoolwide instructional goals.
• Collaborate with academic leadership and coordinators to ensure curricular coherence and high-impact intervention support.
• Support site leaders in ensuring high-quality lesson implementation, including consistent use of designated curriculum and instructional practices.

Instructional Oversight

• Conduct regular program walkthroughs and review student learning artifacts to evaluate instructional quality and rigor.
• Model best practices in multisensory instruction, engagement strategies, and small group facilitation during team trainings and coaching sessions.
• Ensure programming meets the needs of all learners, including differentiated support for students with IEPs, English learners, and advanced learners.

Systems Leadership & Operational Oversight

• Build and refine systems to support effective Expanded Learning operations (scheduling, supply management, group assignments), while delegating day-to-day logistics to site-level leaders.
• Ensure data-driven decision-making across the leadership team, supporting them in using student academic and attendance data to guide programming.
• Maintain compliance with Expanded Learning Opportunities Program (ELO-P), ASES, or other grant/funding requirements, in collaboration with operations staff.

Family & Community Engagement

• Partner with families and community organizations to enhance enrichment offerings, support student needs, and promote program visibility.
• Empower site leaders to build strong relationships with families and lead site-level engagement opportunities.
• Other duties as assigned.

• Bachelor’s degree in Education, Organizational Leadership, or related field required.
• 3+ years of experience leading programs or teams in education, after-school, or OST settings required.
• Valid California Teaching Credential appropriate to the assignment (e.g., Multiple Subject, Single Subject, or Education Specialist).
• Demonstrated success in coaching adults, leading professional development, and managing change required.
• Knowledge of ELO-P, ASES, or other Expanded Learning funding structures.
• Deep understanding of instructional best practices and positive youth development.
• Experience coaching school leaders or managing multi-site programs.
• Bilingual (Spanish) preferred.
• A valid California Administrative Services credential preferred

Skills and Traits:

• Passion for working with traditionally underserved communities in high-performance settings
• Entrepreneurial spirit capable of managing many complex tasks with competing priorities
• Strong execution and leadership abilities, including setting a vision, conflict management, team building, mentoring and coaching, goal-setting, prioritization, and strategic planning
• Strong interpersonal and communication skills, orally and in writing
• Organized and self-managed, able to handle many responsibilities simultaneously
• Excellent problem-solver
• Proven ability to collaborate and build relationships with internal and external stakeholders
• Self-reflective leader who is committed to ongoing learning and growth
• Dependable and excellent at follow-through
• Commitment to our organization's mission and educational philosophy

Working Conditions:

• Environment: School environment; fast-paced work, constant interruptions.
• Physical requirements: Hearing and speaking to exchange information, make presentations and communicate over the telephone; seeing to read, prepare, and proofread documents and view computer monitors; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects; ability to go to sites apart from primary office to conduct business.

Pay Range: $94,000.00 - $112,200.00.

Final compensation will be dependent upon skills & experience.

• Wonderful College Prep Academy offers highly competitive compensation, commensurate with experience.
• Full-time staff benefits include medical coverage, dental, vision, and life insurance at no cost to the employee.
  
  We also offer an optional 403b with company match as a supplement to STRS retirement pension.
  
  In addition, employees have free access to the Wonderful Wellness Center and gym. 

Quality of Life in the Central Valley: 

Framed by the Sierra Nevada to the east and the Coast Ranges to the west, California's Central Valley is one of the world's most productive agricultural regions and the base of The Wonderful Company's agricultural operations.

This vast area enjoys a moderate climate and offers residents a high quality of life, low cost of living, and a host of diverse cultural and recreational activities.

From wine tasting and hiking to rafting, fishing, skiing, and surfing -- all within a two-hour drive -- the family-friendly Central Valley has much to offer. 

Wonderful College Prep Academy is proud to be an Equal Opportunity employer.

We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

EEO is the law -

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