Facilities Coordinator

Job description

**About HUB**

In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected.

As one of the world’s largest insurance brokers, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in control.

Our growing team of professionals across North America represents a broad, deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community.

**Why Choose HUB?**

Throughout our network of more than 450 HUB offices in North America, we offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success.

At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development.

Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients.

We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time.

Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

We are the perfect fit if you:

+ are seeking a progressive work environment at a rapidly growing organization
+ have a desire to help others protect their future
+ have an entrepreneurial spirit and are challenged by the opportunity to grow the business
+ are focused on learning and development to enhance your industry knowledge and expertise
+ are a self-starter willing to invest time and energy to learn the technical aspects of our business
+ believe in integrity and building success by developing relationships with others

**Here’s Where You Come In**

We are currently seeking a Facilities Coordinator to join our growing team.

You will be responsible for ensuring the smooth and efficient coordination for HUB Northwest regional offices (Alaska, Oregon and Washington), including managing accurate review and payment approvals of rent, utilities and services for multiple locations, coordination of building maintenance services and repairs, vendor invoice approvals, and maintaining a safe and functional environment for occupants.

They work with various vendors and contractors to ensure all services are delivered effectively and efficiently.

**Essential Duties and Responsibilities**

+ Proactively reviews and appropriately addresses emails in Facilities Outlook Inbox
+ Manages Facilities tickets for the region and date reports
+ Manages the access controls programs for HUB Northwest locations (working with the local administrative team members)
+ Preventative Maintenance: Regularly schedules tasks to identify and address potential problems before they escalate, minimizing downtime and costly repairs.
+ Vendor Invoicing / AP Draft Report: Reviews and schedules payments as appropriate for vendor services.

Accurately files invoices to cross-reference with AP Draft report.
+ Rent, utilities and service payment reviewed for accuracy and scheduled for HUB Northwest locations.
+ Equipment Inventory and Maintenance: Maintains accurate inventory records for equipment and leased machines.

Ensures equipment is in good working order, and coordinates service as appropriate.
+ Vendor Management: Coordinates with external contractors, inspectors, and service providers to handle specific maintenance and repair needs.
+ Other duties as assigned

**You’re Great At**

Ideally, you’ll be well versed in customer service, with excellent verbal and written communications.

You will have a minimum one-year experience in a professional office environment or administrative role.

Possess overall proficiency with software systems, highly computer-literate and have excellent organizational skills.

+ High attention to detail, accuracy, and initiative
+ Strong organizational and time management skills: The ability to manage multiple tasks and priorities effectively.
+ Excellent communication and interpersonal skills: The ability to communicate effectively with staff, vendors, and contractors.
+ Basic knowledge of accounting and finance: Understanding of budgeting and cost management principles.

**Here’s What We Can Offer**

At HUB we are committed to providing a diverse and challenging work environment encouraging critical thinking, problem-solving and project management.

Our teams thrive on a collaborative environment while embracing and celebrating individual achievements.

HUB’s Customer Service professionals provide critical support to our customers through account management, claims management, day-to-day client oversight, and underwriting services that make us a leading sales and service organization in the insurance industry.

Through a robust network of resources, you will be amongst some of the industry’s top talent to help guide and support our customer’s needs and provide them with innovative solutions.

We offer competitive pay and an excellent benefits package, including medical, dental, vision and 401k with employer matching.

We all strive for a healthy work life balance, so we offer paid holidays and a generous paid time off policy.

_Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $26.00- $29.00 per hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions._

**Still Interested?**

Take the first step towards a rewarding career and future with HUB, we want to hear from you! Apply today!

Department Facilities & Office Services

Required Experience: 2-5 years of relevant experience

Required Travel: Negligible

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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Required Skill Profession

Other General