Facilities Mapping & Documentation Coordinator

Job description

Apply now to join FAU on its race to excellence.




For more information on everything FAU has to offer, please visit www.fau.edu/jobs.




Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.





Position Summary:

Florida Atlantic University is seeking a Facilities Mapping and Documentation Coordinator - Boca Raton, FL.


The Facilities Mapping and Documentation Coordinator reports directly to the Director of Space Utilization or designee and serves all University sites and campuses.

This position is responsible for developing, maintaining, and updating detailed floor plans, building information systems and infrastructure maps to support university operations, space planning and optimization, and strategic development.

This crucial role helps enhance the institution’s efficiency, sustainability, and ability to effectively serve the University community.



This position is designated as 'Essential' and supports university emergency operations and protocols.

Summary of Responsibilities:
+ Building Information Systems (BIS) Management:
+ Implement, manage, and maintain building information systems (BIS) to centralize and digitize facility documentation.
+ Integrate BIM (Building Information Modeling) technologies to track and visualize building infrastructure.
+ Ensure data accuracy and interoperability across multiple platforms, including GIS, CAFM (Computer-Aided Facility Management), and CMM (Computerized Maintenance Management) systems.
+ Floor Plan Development and Maintenance:
+ Create, update, and maintain accurate digital floor plans for campus buildings.
+ Ensure all documentation reflects the current state of campus facilities, including classrooms, labs, residential spaces, administrative offices, and public areas.
+ Infrastructure Documentation:
+ Map and document campus-wide systems, including but not limited to HVAC, electrical, plumbing, and safety.
+ Maintain an accurate and comprehensive repository of infrastructure drawings, specifications and as-built records.
+ Space Planning and Utilization:
+ Collect relevant data for space utilization studies to optimize campus layouts for academic, research, and administrative needs.
+ Contribute to recommendations for optimizing layouts to meet the evolving needs of University community.
+ Provide analyses and recommendations for improving space efficiency and long-term campus planning.
+ Campus Collaboration:
+ Work with maintenance and operations staff and design and construction services managers and other relevant University stakeholders across all campuses and sites to obtain technical details and integrate updates into campus documentation and records.
+ Compliance and Standards:
+ Ensure campus maps, infrastructure documentation, and BIS data align with safety regulations, accessibility standards, and institutional rules and standards.
+ Provide documentation and digital records for accreditation reviews, audits, and inspections.
+ Data Management and Reporting:
+ Develop and manage a centralized database of campus infrastructure and floor plans, ensuring data accuracy and accessibility.
+ Generate reports and visualizations , and predictive analyses to support space allocation and optimization, budgeting, capital projects and strategic decision-making.
+ Other Duties as Required.



FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
+ State retirement options including tax-deferred annuities and Roth 403(b) plans.
+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program .
+ Sick Leave Pool Program .
+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.

For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).





For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php



Explore Living in Palm Beach County


The goal is to provide local employers and new employees in the area a comprehensive guide with places to live.

View it here: www.bdb.org/apartments



Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Experience in spatial/geospatial information systems, such as Geographic Information Systems (GIS) certification or the ability to obtain certification in this subject within the first 18 months of employment required.

Preferred Qualifications/Skills:

Experience in higher education facilities management or an understanding of campus operations and higher education facilities and infrastructure requirements.

Knowledge of space planning principles and campus planning tools.

Familiarity with FAMIS as a CAFM and CMMS platform.



Experience with Geographic Information Systems (GIS) or similar mapping tools.

Certification in facilities management (e.g., FMP, CFM) or CAD design.


Salary:
$75,000 - $80,000 per year.


College or Department:
Facilities Management: Space Utilization and Analysis Administration


Location:
Boca Raton


Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m. Nights and weekends as needed.


Application Deadline:
2025-10-23


Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply.

This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.



PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment.

Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.



REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu.

To contact Human Resources, please call 561-297-3057.

For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.


With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education.

At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines.

Student success, excellence and community engagement are some of our highest values as a university.

These values are prominent throughout FAU's community and are essential to the employee experience.

FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan.

Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.




To learn more about the vision and mission of FAU, please visit: www.fau.edu


In order to be considered for a position, you must apply through this job website.

For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) .

To contact Recruitment Services, send an e-mail to jobs@fau.edu.



Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination.

If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu.

To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu.

For communications assistance, call 7-1-1.



Clery Act Information (https://www.fau.edu/police/clery.php)



Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse.

Paper copies are available upon request by contacting the Office of Student Financial Aid.





Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening.

Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country.

Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).



Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057.

For communication assistance, call 7-1-1.

Required Skill Profession

Other General