Facilities & Operations Coordinator

Job description

*The University of Maryland, Baltimore School of Pharmacy (UMSOP) *is seeking to hire a*Facilities & Operations Coordinator within the Deans Administration’s department of Facilities & Laboratory Services.*Under general supervision of the Director of Facilities and Laboratory Services, the Facilities & Operations Coordinator will perform an array of duties related to providing assistance and coordinating facility operations in a laboratory environment.

The coordinator will be responsible for conducting routine inspections of the School of Pharmacy and its three (3) annex buildings on campus.

Using a predefined list of designated rooms and areas, the coordinator will ensure supplies and equipment are maintained and kept in good working order; promptly identifying any issues.

Upon determining the necessary actions, the coordinator will initiate and submit work orders into the campus’ Workplace Management System to ensure timely resolution of facility operational needs.*Note: This position will not be responsible for performing laboratory research.* Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States.

As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

**BENEFITS (Exempt Regular):** UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of.

This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire.

Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

/**/ *UMB is a public university and constituent institution of the University System of Maryland.

All employees are expected to work primarily physically within the State of Maryland**.* *UMB CORE VALUES:* Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery *COMMITMENT to DIVERSITY* We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences.

One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.

* * *PRIMARY DUTIES* * Assists with monitoring School of Pharmacy Buildings.

Facilitate repairs for items such as lighting, flooring, signage, pest control, energy systems, and general maintenance & repairs.

Coordinates associated vendor activities.

Logs maintenance requests, keeps detailed records, and assists in tracking progress on work orders.

Maintains facility records.

Supports biannual inventory.

* Assists with monitoring the operation of facility and systems such as heating, ventilation, pumping, and structural.

Responsible for coordinating facilities, events, and/or property with the University campus.

Ensures facilities maintenance work follows safety standards, conforms to specifications, and that work orders are tracked and completed.

* Provides general assistance in inspection of facility usage in order to maintain efficient operations.

Coordinates resolution of all interior and exterior installations, renovations, improvements, service contracts, and maintenance needs, especially those impacting life & safety.

* Provides general assistance in conducting facility site inspections to ensure first-rate condition and maintenance of properties.

Ensure supplies and equipment are maintained and kept in good working order.

Identifies and reports issues or changes.

* Coordinates events and/or facility usage to ensure client satisfaction through consistent delivery of quality and service.

Confers with clients before, during, and after events maintaining a positive relationship and responds to inquiries and requests.

* Communicates with relevant internal departments, subcontractors (building maintenance or vendor) regarding the specific needs of the client, both in planned or emergent situations.

* Coordinates the pre-event, event, and post-event workload to include security plans, setup reviews, switch-overs, vendor deliveries, custodial attention, staffing, and A/V production.

* Manages the integrity of the office and unit rooms.

Identifies, recommends, and facilitates the services needed for space planning, moves, change requests for space, furniture or equipment.

Identifies and procures the necessary services and equipment to ensure that physical office spaces on campus meet the needs of the department.

Monitors equipment maintenance and supply inventory, and ensures delivery of supplies and equipment.

* May coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department.

* Performs other duties as assigned.

*MINIMUM QUALIFICATIONS* *Education:*Bachelor's degree.

Degree in business or technical degree such as Engineering or Architecture preferred.

*Experience:*Experience in the field of Facilities Operations or General Services preferred.

*Other: *Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience.

In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

* * *REQUIRED KNOWLEDGE/SKILLS/ABILITIES:* Knowledge of position requirements.

Knowledge of all applicable requirements, regulations, and laws.

Skill in effective use of applicable technology/systems.

Ability to effectively communicate both verbal and written thoughts, ideas, and facts.

Ability to work cooperatively with others and independently.

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

*PREFERRED KNOWLEDGE/SKILLS/ABILITIES:* Basic proficiency using computers and software.

Skill in ability to establish and maintain effective working relationships.

Ability to communicate effectively both orally and in writing; to follow directions; to read, comprehend and apply OSHA/MOSHA requirements; to perform extensive standing, walking, climbing and frequent heavy lifting; to wear and work in personal protective equipment.

**HIRING RANGE:**$55,000 - $63,000 per year (Commensurate with education and experience) UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request.

You may also contact HRDiversity@umaryland.edu.

Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates.

Individuals may report concerns or questions to the Title IX Coordinator.

Read the UMB Notice of Non-Discrimination for more information.

**Job:** **Reg or CII Exempt Staff* **Organization:** **School of Pharmacy - Dean's Administration* **Title:** *Facilities & Operations Coordinator* **Location:** *null* **Requisition ID:** *250000XC*

Required Skill Profession

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