Facilities Operations Coordinator

Job description

Posting Detail Information


Working TitleFacilities Operations Coordinator

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202501354AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$60,000 - $65,000

Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service.

With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here.

(https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !


Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on10/07/2025

Description of Work Unit
Housing & Dining Services
Please visithttps://hr.colostate.edu/prospective-employees/our-people/to learn about joining Housing & Dining Services ( HDS ) as one of the largest departments on campus and is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

HDS

HDS Facilities
Housing & Dining Facilities is a work unit within Housing and Dining Services which provides care and stewardship for the 2.5+ million square feet of CSU’s living centers and dining facilities.

We are a customer-first service organization, delivering a variety of services including skilled labor, environmental services, warehousing, movable assets, renovation and construction oversight, and all associated facilities management functions.

We are committed to our students, staff, and the CSU community.

We Facilitate Success.

WORKING AT CSU
Please visithttps://hr.colostate.edu/prospective-employees/our-perks/to learn more about working at CSU and living in Fort Collins CO.

CSU Land Acknowledgement
To explore CSU’s Land Acknowledgment and video please visithttps://landacknowledgment.colostate.edu/

Position Summary
The Facilities Operations Coordinator provides assistance to the facilities operations teams to ensure successful service delivery of maintenance, custodial, and other services.This position will track and follow-up on key deliverables related to compliance deadlines such as backflow testing, boiler inspections, fire extinguisher inspections, elevators, etc.

This position will also coordinate and provide communication around annual events, such as student Move-In/Move-Out, break schedules, vacation planning, etc.

This position will also track, monitor, and coordinate vehicle usage, assignments, repairs, and purchases.

This position will also be responsible for insurance claims, damage billing, vandalism, etc.

Required Job Qualifications

+ Experience in facilities support or coordination (2+ years)


(e.g., roles supporting facilities operations or maintenance coordination; clearly stated duration of 2+ years; references to managing or assisting facilities-related projects or tasks)

+ High School Diploma or equivalent

(e.g., explicit mention of High School Diploma, GED , or equivalent credential; education section clearly listing the credential)

+ Excellent written communication skills

(e.g., examples of report writing, formal correspondence, presentations, vendors, or stakeholders; descriptions of communication responsibilities)

+ Proficiency with Microsoft 365

(e.g., listing Microsoft Word, Excel, Outlook, Teams with descriptions of workplace usage; demonstrated ability to create documents, spreadsheets, or manage emails and calendar)

Preferred Job Qualifications
As part of our hiring process, we will review all submitted materials (including resumes and cover letters) using a set of qualifications that reflect the needs of this role.

Below are the qualifications with examples of the types of experience we look for.

Applicants are encouraged to highlight relevant skills and experiences that align with these areas:

+ Experience with regulatory compliance processes (e.g., inspections, safety certifications)


(e.g., coordination or management of safety audits, inspections, compliance documentation; references to ensuring adherence to safety or regulatory standards)

+ Proficiency with Smartsheet

(e.g., use of Smartsheet for project management, workflow tracking, or collaboration; details of managing tasks or schedules using this tool)

+ Experience using work order management software (e.g., CMMS like TMA , AiM, or FAMIS )

(e.g., direct use or management of computerized work order management systems or equivalent software; named platforms or equivalent systems mentioned)

+ Demonstrated ability to manage multiple priorities and track compliance deadlines

(e.g., examples of handling several projects simultaneously; meeting deadlines; tracking regulatory or operational milestones in a busy work environment)

+ Strong organizational and follow-up skills with attention to detail

(e.g., evidence of process improvements, error reduction, or detailed tracking; specific tasks demonstrating organization and thoroughness)

+ Experience coordinating communication with diverse stakeholders

(e.g., liaising with internal teams, external vendors, contractors, or service providers; examples of coordinating cross-departmental or external communications)

+ Ability to work both independently and collaboratively in a fast-paced environment

(e.g., references to solo project ownership and teamwork; descriptions of adapting to dynamic environments and balancing independent and group work)

Note to Applicants: These examples are not exhaustive but serve as helpful guides.

We encourage you to use your application materials to illustrate how your background and experience align with the responsibilities and expectations of the position.



Essential Duties


Job Duty CategoryFacilities Operations Support

Duty/Responsibility

+ Provide administrative and logistical support to maintenance and custodial teams.

+ Assist with the coordination and execution of routine and ad-hoc service needs.

+ Monitor service request workflows and identify areas for process improvement.


Percentage Of Time50


Job Duty CategoryCompliance and Regulatory Coordination

Duty/Responsibility

+ Track and follow up on mandatory compliance inspections and deadlines, including backflow testing, boiler inspections, elevator certifications, fire extinguishers, etc.

+ Ensure proper documentation and record-keeping related to compliance activities.


Percentage Of Time10


Job Duty CategoryLogistics and Communications

Duty/Responsibility

+ Coordinate communication and logistics for large-scale events such as student Move-In/Move-Out and academic break schedules and vacation planning.

+ Ensure internal and external partners are aligned on schedules and responsibilities.


Percentage Of Time20


Job Duty CategoryClaims and Damage Processing

Duty/Responsibility

+ Track and document incidents related to vandalism, property damage, and insurance claims.

+ Work with appropriate offices to process claims and bill for damages as needed.


Percentage Of Time10


Job Duty CategoryAdministrative Duties and Special Projects

Duty/Responsibility

+ Support department reporting, budget tracking, and record-keeping.

+ Participate in special projects or other duties as assigned.


Percentage Of Time10


Application Details


Special Instructions to Applicants
To apply, please submit a cover letter and resume addressing the required and preferred job qualifications listed in the posting.

For full consideration, please submit your application by 10/6/2025, 11:59 pm (MT).

This posting will remain open until filled.

References will not be contacted without prior notification to candidates.

When you apply, rest assured that your application will be assessed by a person and will be considered based on key competencies needed for success in the position.

CSU is committed to full inclusion of qualified individuals.

If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare., Shift Work - This position may be required to work extended shift hours and or a modified swing shift to meet departmental staffing requirements and completion of work around building occupancy constraints.

Search ContactAmy Mosser, amy.mosser@colostate.edu

EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students.

To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer.

The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification.

Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.



References Requested

References Requested


Minimum Requested3

Maximum Requested3


Supplemental Questions

Required fields are indicated with an asterisk (*).




Applicant Documents
Required Documents

+ Cover Letter

+ Resume

Optional Documents

Required Skill Profession

Other General