Facilities Project Manager

Job description

About Mindful Support Services

We are a business to business support service for independent mental healthcare practitioners, which helps providers service a growing client base.

We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers.

Since opening in 2011, we have added over 2,000 providers throughout our 17 locations, and we are continuing to grow.

We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare.
About the Role

The Facilities Project Manager will work collaboratively with team members, contractors, vendors, and property managers in contributing to the company's projects and goals, specifically in new therapy office launches.

Duties will include a variety of project and relationship management, including the oversight and coordination of multiple construction launch projects, managing vendors and holding them accountable to deadlines.

The ideal candidate will have experience working in construction management/tenant improvement projects, interior design, and/or a related field.

This is a full-time position.


Responsibilities


+ Manage all facets of launching new locations projects; space planning, vendor management & communication, asset procurement, and coordinating with key players to ensure smooth project execution.



+ Travel regionally throughout Texas and to other states as needed to oversee new projects, conduct site visits, and ensure project standards are met.



+ Manage vendor and contractor relationships, holding them accountable to project scope, budget, and timeline.



+ Develop and implement cohesive design themes for new office locations by meticulously selecting furniture, art, and décor that align with the company's aesthetic standards and project goals.



+ Manage the delivery and installation of furniture and decor; coordinate with team and install/build as needed.



+ Provide ongoing support to existing Texas locations, including site visits, vendor management, and coordination of facility improvements or repairs.



+ Create and maintain documentation for build-out processes and a Specification Book for furniture, décor, paint, and carpet selections.



+ Work with Facilities – Operations leadership to establish estimated budgets for new location buildouts based on previous buildouts and purchasing costs.



+ Work directly with the Real Estate Asset Manager and brand stakeholders to establish high level aesthetic themes and design choices for new locations.

+ Track and report expenses for new location buildouts compared to estimated budget to Real Estate Asset Manager and other members of the Senior Leadership team.



+ Write and distribute documentation for policies and procedures relating to new location launches – including updating brand standard design catalogues and processes for Office Managers to enforce.



+ Use appropriate software such as PowerPoint, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders.


Requirements

Qualifications

+ Bachelor's degree and 3-4 years of related experience and/or training; or equivalent combination of education and experience.




+ 3-4 years of experience in project management or construction management.



+ Proven multi-project management abilities, overseeing budget and timelines.



+ Discreet, tactful, emotionally intelligent with highly collaborative interpersonal skills.

• Previously demonstrated ability to communicate effectively with vendors from various industries (i.e., construction, IT, design, architecture, etc.).



+ Strong organizational skills such as scheduling and record-keeping.



+ Monitoring and providing updates on project progress to team members and partners.



+ Ability to be flexible, and pivot quickly based on the needs of the business.



+ Expert proficiency in Microsoft Office is required.



+ Excellent written and verbal skills with razor-sharp accuracy and thoroughness in completing all tasks.



+ Ability to work autonomously, with minimal supervision, manage your time responsibly and be accountable for meeting project deadlines.



+ Passionate about design, attention to detail, communication, and client service.



+ Personal vehicle is required for travel to and from various office locations; mileage for business use is reimbursable.



Work Environment

Work will be performed remotely with travel to off-site venues for specific projects and events as needed.

Travel via car or airplane to active construction sites and existing office locations throughout Texas and other states is expected.

The role requires up to 30% travel.

Benefits

Compensation and Benefits:


+ 75% employer covered Health, Dental & Vision benefits plan

+ 401(k) savings plan with employer matching upon eligibility

+ 8 paid holidays

+ 15 PTO days accrued annually

+ Professional and career development opportunities

+ Compensation evaluated with opportunities for advancement



Job Type: Hybrid

Pay: $70,000 - $85,000 annually

We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service.

We are committed to cultivating the long-term professional potential of our team.

Applicants from all fields are encouraged to apply.

Background check required.

Come join a strong team making an impact in the service world of mental health!

It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group.

We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.

Required Skill Profession

Other General