Facilities Reservations Coordinator (Adminstrative Support Coordinator I) Reposted

Job description

Our Commitment to Equity, Diversity, and Inclusion:

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation.

Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation.

The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates.

The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment.

Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Working independently, under general supervision of the Manager of Customer Support, the Facilities Reservations Coordinator performs a full range of complex clerical and administrative support coordinator duties for the Facilities Reservations and Event Services (FRES) program, specifically, and Facilities Management & Services (FMS) in general.

This role facilitates reservations of conference, meeting, lecture, athletic, and specialty space throughout campus, and maintains high customer service standards.

This position works with on-campus and community clients to facilitate reservations which may include creating and providing facility use quotes, fulfilling special equipment/service requests, initiating billing/ invoice processes and communicating with all university departments impacted by room usage.

Incumbent is required to become proficient with campus scheduling software, such as Ad Astra, TMA (CMMS), and other University business and facility software systems.

Work is supervised in terms of overall accomplishments.

FMS is a large, complex department consisting of approximately 150+/- employees working various shifts and providing diverse administrative and operational services campus-wide.

Required Education and Experience:

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.

These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills: 

Time Base: Full-time

Pay Plan: 12/12

Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm 

CSU Classification Salary Range: $46,368 - $72,864 per year.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance).

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Additional Information:

California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position.

Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

This position is considered a sensitive position based on CSU guidelines.

Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data.

This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

About Chico State:

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities.

The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming.

The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources.

Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area.

Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene.

We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus.

We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters.

The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography.

A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling .

It is also available on the web at .

Required Skill Profession

Information And Record Clerks