Grants and Contracts Officer (Administrative Analyst/Specialist Exempt II)

Job description

Job Title

Grants and Contracts Officer

Classification

Administrative Analyst/Specialist-Exempt II

AutoReqId

548063

Department

Research and Sponsored Projects

Division

Vice President, Academic Affairs

Salary Range

Classification Range $5,537 - $10,014 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,537 - $6,200 per month)

Appointment Type

Full Time

Time Base

Ongoing

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students.

As Titans, we believe that diverse perspectives deepen our understanding.

We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs.

At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities.

As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination.

We are continuously seeking individuals from various career disciplines that share the University’s mission and core values.

We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.



About the Position: 

The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the university.

ORSP staff assist with proposal development (Office of Research Development), proposal submission, contract negotiation (Office of Grants and Contracts), and post award support (Office of Sponsored Programs), and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance).

We seek an exceptional individual to join our team as the Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II).

The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general direction of the Associate Director of Grants and Contracts and functioning as part of the Office of Grants and Contracts (OGC) team under the Office of Research and Sponsored Programs, the Grants and Contracts Officer provides high-quality support and customer service to faculty, staff, and funding agency sponsor representatives.

Serves as the lead/primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable federal, state, and local laws and regulations and University policies.

Provides advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to interpretation and clarification of sponsor guidelines, budget development, and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines.

Identifies areas of risk and/or concern prior to proposal submission and ensures timely submission of accurate proposals.

Coordinates the campus approval processes for proposals via Cayuse S2S, and other pertinent pre-award documents.

Serves as primary administrative contact and liaison between the University and sponsors at the proposal stage.

Identify and serve as liaison in matters involving Conflict of Interest, HIPAA, Biosafety, and Responsible Conduct of Research for assigned departments and units.

Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the University.

Provides training for faculty and staff in all pre-award processes and procedures.

Completes registration to appropriate sponsor systems as needed.

Issues account for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, , and other systems as needed.

Assists in logistical preparation for various campus-wide events, workshops, and meetings.

Serves as the lead in drafting and updating contracts and various other bilateral agreements including, but not limited to, memorandum of understanding (MOUs), material transfer agreements (MTAs), and non-disclosure agreements (NDAs).

Secures concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of the award to ASC with non-standard terms and conditions.

Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.

Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.

Working knowledge of operational and fiscal analysis and techniques.

Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

Skilled in research, development, and evaluation of policies and programs.

Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations.

Expertise in investigating and analyzing problems with broad administrative impact and implications.

Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions.

Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.

Ability to train others in new skills and procedures and provide lead work direction.

Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook.

Ability to communicate clearly and effectively both orally and in writing.

Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment.

CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Bachelor’s degree from an accredited four-year college or university and three years of work experience in a Sponsored Programs Office in a pre-award or post-award capacity at a university, hospital, or research institute.

Extensive experience in reviewing sponsor guidelines/ request for proposal (RPF), preparing complex budgets, and compiling and submitting responsive proposals.

Experience in preparing complex budgets involving multiple disciplines and completing federal forms (., SF 424 R&R, R&R budget, assurances and certifications, .

Experience submitting proposals in eRA systems such as , ASSIST, , JustGrants, NSPIRES, etc.

Knowledge of Uniform Guidance, National Science Foundation (NSF) Proposal and Award Policies and Procedures Guide (PAPPG), National Institutes of Health (NIH) Grants Policy Statement, and other federal and state regulations.

Excellent interpersonal skills and ability to take initiative and plan, organize, coordinate, and perform work in various situations involving numerous and diverse demands.

Expertise in investigating and analyzing problems with broad administrative impact and implications.

Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions.

Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.

Proficiency in Cayuse S2S, Microsoft Excel, Word, PowerPoint, Adobe Sign, Adobe AcrobatDC, and Outlook.

Ability to communicate clearly and establish and maintain effective and cooperative working relationships with others.

Special Working Conditions

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive.

Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time).

Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Required Skill Profession

Business Operations Specialists