Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Grimshaw is hiring: Office/Studio Coordinator in New York.
United States Jobs Expertini

Urgent! Grimshaw is hiring: Office/Studio Coordinator in New York Job Opening In New York – Now Hiring Mediabistro

Grimshaw is hiring: Office/Studio Coordinator in New York



Job description

Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us.

We recognize the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future.

Our studios are founded on analysis and exploration.

We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users.

At Grimshaw, we encourage creativity, collaboration and innovation.

We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.

Our New York team is seeking an Office Coordinator to join our studio.

This person will be responsible for creating a hospitable and professional environment for staff and guests, and a well-ordered and presentable office space.

This role is fulltime, and in-person, in alignment with office hours of 9am – 6pm, Monday - Friday.

Job Summary

Ensure a welcoming environment for staff and visitors while maintaining office organization and administrative support.

A successful candidate will be able to demonstrate sound judgment, professionalism and discretion, while operating across all levels of the organization and managing critical priorities.

Organized and experienced candidates with strong interpersonal skills are encouraged to apply.

Responsibilities

  • Play a major role as the “host” of the studio: manage security registration, welcome and direct visitors, field phone calls, maintain studio appearance and keep shared spaces tidy.
  • Collaborate with Facilities on studio maintenance: keep kitchen clean and bathrooms stocked, oversee plant upkeep, and coordinate office equipment repair.

    Direct housekeeping and trash/recycling pickup and assist with management of the office supplies inventory.
  • Ensure spaces or Zoom meetings are booked, and spaces set with relevant equipment and refreshments, etc.
  • Plan, coordinate, and host studio events, including weekly meetings, team gatherings, holiday celebrations, client meetings, and employee engagement activities.

    Ensure seamless execution and a positive experience for attendees, including event close out and breakdown.
  • Maintain records, documentation and files.

    Assist with archiving of project documentation.
  • Perform additional administrative duties as needed, including calendar management, email correspondence and mail distribution.

    Plan and book travel and itineraries.

Skills & Competencies

  • Minimum three years of experience in customer service required.
  • Minimum of two years of previous administrative support experience, with strong attention to detail.
  • Experience in professional services industry and New York City are preferred.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Strong professional writing skills.
  • Ability to self-direct and work autonomously.

    Strong ability to multitask; organize and prioritize tasks including the delegation of tasks where appropriate.
  • Efficient and clear verbal communication required.

    Excellent interpersonal and collaborative skills; proven ability to adapt to different styles and personalities to influence positive group outcomes.
  • Ability to provide a warm and welcoming atmosphere for staff and clients.

Application details

To apply, include a cover letter and resume clearly outlining your suitability for the role.

Please note that due to the large volume of applications we receive, only short-listed candidates will be contacted.

Salary is commensurate with qualifications and experience, ranging from $62,000 - $67,000, excluding profit share and other benefits.

This is a good faith estimate based on the expectations as laid out in the job description.

Grimshaw offers a comprehensive benefits package that includes health insurance (medical, dental, vision and life insurance), 401(k) Safe Habor plan, 15+ days paid time off and yearly performance reviews.

Grimshaw is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

Compensation: From $62,000 to $67,000 per year

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Design, Art/Creative, and Information Technology
  • Industries

    Architecture and Planning

Referrals increase your chances of interviewing at Grimshaw by 2x

Get notified about new Studio Coordinator jobs in New York, NY.

Production Assistant, Bleacher Report (Temporary)

New York, NY $39,312.00-$73,008.00 19 hours ago

New York City Metropolitan Area $16.75-$17.25 1 month ago

Brooklyn, NY $64,500.00-$66,000.00 2 weeks ago

New York, NY $40,000.00-$50,000.00 1 week ago

Production Assistant, FOX & Friends First

Executive Assistant to the Global Chief Content Officer and Global Editorial Director, Vogue

New York City Metropolitan Area $90,000.00-$125,000.00 1 week ago

New York City Metropolitan Area 1 week ago

New York, NY $55,000.00-$58,000.00 3 weeks ago

New York, NY $50,000.00-$70,000.00 2 weeks ago

New York, NY $60,000.00-$70,000.00 4 weeks ago

New York, NY $55,000.00-$60,000.00 1 day ago

New York, NY $46,002.00-$51,178.00 2 weeks ago

Music Central Assistant - New York Job at WME - William Morris Endeavor in New Y

New York, NY $40,000.00-$55,000.00 1 month ago

We’re unlocking community knowledge in a new way.

Experts add insights directly into each article, started with the help of AI.


#J-18808-Ljbffr


Required Skill Profession

Secretaries And Administrative Assistants



Your Complete Job Search Toolkit

✨ Smart • Intelligent • Private • Secure

Start Using Our Tools

Join thousands of professionals who've advanced their careers with our platform

Rate or Report This Job
If you feel this job is inaccurate or spam kindly report to us using below form.
Please Note: This is NOT a job application form.


    Unlock Your Grimshaw is Potential: Insight & Career Growth Guide


  • Real-time Grimshaw is Jobs Trends in New York, United States (Graphical Representation)

    Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Grimshaw is in New York, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 22414 jobs in United States and 1716 jobs in New York. This comprehensive analysis highlights market share and opportunities for professionals in Grimshaw is roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

  • Are You Looking for Grimshaw is hiring: Office/Studio Coordinator in New York Job?

    Great news! is currently hiring and seeking a Grimshaw is hiring: Office/Studio Coordinator in New York to join their team. Feel free to download the job details.

    Wait no longer! Are you also interested in exploring similar jobs? Search now: .

  • The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Mediabistro adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:
    • 1. Independence
    • 2. Loyalty
    • 3. Impartiality
    • 4. Integrity
    • 5. Accountability
    • 6. Respect for human rights
    • 7. Obeying United States laws and regulations
  • What Is the Average Salary Range for Grimshaw is hiring: Office/Studio Coordinator in New York Positions?

    The average salary range for a varies, but the pay scale is rated "Standard" in New York. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

  • What Are the Key Qualifications for Grimshaw is hiring: Office/Studio Coordinator in New York?

    Key qualifications for Grimshaw is hiring: Office/Studio Coordinator in New York typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

  • How Can I Improve My Chances of Getting Hired for Grimshaw is hiring: Office/Studio Coordinator in New York?

    To improve your chances of getting hired for Grimshaw is hiring: Office/Studio Coordinator in New York, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

  • Interview Tips for Grimshaw is hiring: Office/Studio Coordinator in New York Job Success
    Mediabistro interview tips for Grimshaw is hiring: Office/Studio Coordinator in New York

    Here are some tips to help you prepare for and ace your job interview:

    Before the Interview:
    • Research: Learn about the Mediabistro's mission, values, products, and the specific job requirements and get further information about
    • Other Openings
    • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
    • Dress Professionally: Choose attire appropriate for the company culture.
    • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
    • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
    During the Interview:
    • Be Punctual: Arrive on time to demonstrate professionalism and respect.
    • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
    • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
    • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
    • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
    • Follow Up: Send a thank-you email to the interviewer within 24 hours.
    Additional Tips:
    • Be Yourself: Let your personality shine through while maintaining professionalism.
    • Be Honest: Don't exaggerate your skills or experience.
    • Be Positive: Focus on your strengths and accomplishments.
    • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
    • Turn Off Phone: Avoid distractions during the interview.
    Final Thought:

    To prepare for your Grimshaw is hiring: Office/Studio Coordinator in New York interview at Mediabistro, research the company, understand the job requirements, and practice common interview questions.

    Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Mediabistro's products or services and be prepared to discuss how you can contribute to their success.

    By following these tips, you can increase your chances of making a positive impression and landing the job!

  • How to Set Up Job Alerts for Grimshaw is hiring: Office/Studio Coordinator in New York Positions

    Setting up job alerts for Grimshaw is hiring: Office/Studio Coordinator in New York is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!