Job Description:
Fulfills the mission of Norwich University by performing tasks related to onboarding and human resources system and payroll data entry and providing general office support.
Essential Functions
Administers hiring onboarding processes for staff and faculty.
Coordinates distribution of paperwork to new hiresProcesses new hire paperwork.Tracks and follows up with employees to get missing paperwork.Registers employees for orientation and benefit meetings.
Prepares and sends approved offer letters and faculty contracts.Initiates and processes background checks for employees.Enters data that affects payroll processingCoordinates with Finance department on payroll-related matters and compliance issuesEnters data into employee records accurately and in compliance with all applicable federal, state, local, and University policies.
Assists with employee changes and offboarding employees.Scans & maintains documents in employee records.Welcomes and assists walk-in visitors.Answers telephone and email communications.Maintains office supplies inventory.Pays invoices and reconciles purchasing cards.Assists in compiling reports as requested.Assists and supports events, meetings, and conference/video calls.Assists with logistics for guest speakers, room reservations, catering, etc.Creates and maintains documentation of departmental processes. Other Functions
Maintains confidentiality of sensitive or private information.Communicates with employees, students, and others in a respectful and clear manner.Serves on University committees, councils, workgroups, or other designated bodies as assigned.Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.Speaks, reads, and writes in English.Communicates by telephone, email, letter, in person, or other means or device.Performs other tasks as assigned by supervisor.
Requirements:
High school diploma or equivalent; some college course work preferredOne year of experience in human resources, payroll, accounting, office administration, or closely related field.
Higher education or non-profit setting preferred.Prior experience in payroll processing and/or accounts payable preferredStrong mathematical skills and attention to detail for financial accuracyAbility to handle confidential financial information with discretionMust be able to manage multiple priorities and meet deadlines.Strong organizational and attention to detail skills.Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook) experience with Banner preferredAble to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campusWork some evening or weekend hours infrequently Environmental Conditions
Indoor work at a computer workstation.Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.