Insomniac Events is hiring: Insomniac Music Group Operations Coordinator in Ca

Overview

Insomniac Events is seeking a highly motivated and proactive Operations Coordinator to join the Insomniac Music Group team in Los Angeles.

This position supports cross-team collaboration, manages timelines and assets, and keeps projects moving efficiently.

This position reports to the Senior Manager of Operations, Insomniac Music Group.

This is not a remote position.

WHO ARE YOU? Do you enjoy dance music?

Do you excel at music group and label coordination?

We are looking for a highly motivated self-starter who embodies both a passion for dance culture and experience in the record label space.

WHO ARE WE? Insomniac produces some of the most innovative, immersive music festivals and events in the world, enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects.

The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe, across 13 countries and five continents.

The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival.

Responsibilities

• Support project and task management across departments (Operations, A&R, Marketing, Promo, etc.).
• Organize and maintain backend metadata, digital assets, and contract files to ensure accuracy, consistency, and accessibility across platforms.
• Ensure metadata integrity and oversee backend systems for release setup and execution.
• Coordinate timelines, assets, and communications for upcoming releases.
• Serve as a central point of contact between internal teams and external partners.
• Provide day-to-day administrative support, including scheduling, note-taking, and documentation.
• Identify opportunities to streamline workflows and help ensure all project milestones are met on time.
• Coordinate with pub & sync team on various initiatives.
• Other responsibilities and projects as provided by the Operations Manager and Director.

Qualifications

• 2+ years of experience working in label and radio or related Entertainment Industry experience.
• Passion for Electronic Dance Music a must.
• Keen ability to work on a variety of projects at various stages and scopes.
• Ability to generate original ideas and think creatively about how to communicate them to audiences.
• Extensive knowledge of subjects relevant to specific dance genres.
• Knowledge of recording and publishing rights.
• Proficient use of metadata entry and experience with revenue sources.
• Ability to work in a fast-paced environment, juggling multiple projects.
• Excellent communication skills in person and on digital/online platforms.
• Demonstrated experience managing time, cost, risk, quality, resources, assets, and changing requirements.
• Proficiency in MAC/PC; well versed in Microsoft Office Suite and Google Docs.
• Basic understanding of project management tools (e.g., ClickUp, MS Project, JIRA, Basecamp).

Work Environment

• Must be able to tolerate loud noise levels and busy environments.
• May work in drastic temperature climates.
• Must be willing to travel to work during holidays, evenings and weekend hours, as required, to meet deadlines.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Equal Employment Opportunity

We aspire to build teams that reflect and support the fans and artists we serve.

Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events.

As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave or the denial of family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the applicable fair chance ordinances and laws.

We also provide equal employment opportunities to qualified individuals with a disability and will make reasonable accommodations as required by law, including for pregnancy or other related conditions.

Applicants are invited to identify reasonable accommodations that can be made to assist them in performing essential functions.

Any applicant who requires an accommodation should contact a Human Resources representative to request the opportunity to participate in a timely interactive process.

Insomniac also wishes to provide reasonable religious accommodations on a case-by-case basis.

Hiring Practices

The preceding job description describes the general nature and level of work performed by employees within this classification and is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner and may involve multiple recruitment channels.