IT Contracts Administrator

General Summary

This opportunity is open to current WSSC Water employees only.

This is a non-merit system, employment at-will, long-term contract position.



The IT Contract Administrator will support the administration of contracts for IT products, technical services, and professional services.

The role works closely with managers and staff in the IT Department who are responsible for contract requirements as well as members of the Procurement Office, Office of Supplier Diversity & Inclusion, and the General Counsel’s Office.


Working with cross-functional teams, the position will involve writing, intake, acceptance, verification, review, and maintenance of statements of work and proposals, and will assist in enforcing the proper procedures for approval and payment of supplier services and products.

Essential Functions

Works as the liaison between Procurement Office, Information Technology Department, Office of Supplier Diversity & Inclusion, General Counsel’s Office, Finance Department, and vendor contacts

Works with IT Managers, business partners and Procurement Office on procurement planning (identify master PO opportunities, combine goods & services to streamline the process)

Works with project managers to develop procurement-related documents such as SOWs, RFPs and RFIs, bid documents, and other solicitation documents

Updates model information, pricing changes, dealer modifications, etc.

Maintains current and accurate database of IT contracts

Reviews P2P requisitions for CIO review/approval

Assures adherence to approval and payment processes

Identifies risks in WSSC Water’s IT relationships and contracts, mitigating those risks wherever possible and notifies management of concerns and issues

Manages ongoing supplier relationships, reviews vendor performance, and makes recommendations during renegotiation of contract terms where appropriate

Interfaces with the General Counsel’s Office and Finance Department to determine the legal and financial aspects of the contracts

Works with Accounts Payable Section on invoice-related discrepancies, delays in invoice processing, etc.

Manages contracts in collaboration with IT employees, business partners, and Procurement Office

Monitors contract compliance, ensures compliance with all laws, rules and policies governing the procurement of goods and services and professional services; facilitates the annual performance evaluation of vendors

Collects requirements and reviews and makes recommendations regarding vendor financial viability

Other Functions Performs related duties as assigned Work Environment And Physical Demands Work is generally performed in a standard office environment.

Required Knowledge, Skills, And Abilities

Knowledge of contract administration, development and implementation of administrative procedures, document control, and contract review cycles

Knowledge of procurement systems, proposal preparation, basic contract law, and legality of purpose

Ability to manage contracts and projects

Knowledge of Oracle e-Business Suite, specifically Oracle Financials

Excellent PC skills with proficiency in the use of word processing, spreadsheet, and database management systems

Excellent organizational, communication, presentation, and facilitation skills

Strong business writing and contract drafting skills

Strong MS Office skills, specifically Excel

Ability to communicate effectively with customers and different levels of management and staff from functional departments

Ability to manage and coordinate multiple contracts concurrently

Ability to present facts and recommendations effectively in verbal and written form

Strong teamwork orientation

Minimum Education, Experience Requirements

Bachelor’s degree and 2+ years’ experience in any of the following areas: contract administration, development and implementation of administrative procedures, document control and contract review cycles

OR

High School diploma (or equivalent) and6+ years’ experience in any of the following areas: contract administration, development and implementation of administrative procedures, document control and contract review cycles

Additional Requirements Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter; Preferences Contract Administration certification Salary $86,891 - $147,950