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Urgent! Jackson Liles Architecture is hiring: Studio Assistant in San Francisco Job Opening In San Francisco – Now Hiring Mediabistro

Jackson Liles Architecture is hiring: Studio Assistant in San Francisco



Job description

Overview

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the Dogpatch neighborhood of San Francisco.

With a strong focus on sustainable design and delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment.

Job Description: We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio.

This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager.

The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence.

Flexibility is key, as the role supports various team members and functions.

The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week).

Responsibilities

  • Operations Support: Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning.

    Provide support to off-site IT consultants for occasional workstation setup and troubleshooting.
  • Administrative Support: Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars.

    Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands.
  • Client and Vendor Communication: Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence.
  • Finance Support: Assist Finance Director with expense tracking, documentation and filing.
  • HR Support: Assist HR Manager with onboarding and general employee support.
  • Project Assistance: Aid project teams with document prep, research, file organization, maintaining the product and materials library, and other project-related tasks.

Qualifications

  • Exceptional organizational skills and an eye for detail.
  • A proactive, solutions-oriented mindset that supports studio needs and reflects JLA’s culture of continual improvement.
  • Strong written and verbal communication skills, with the ability to connect effectively across the team.
  • Proficiency in Microsoft Office Suite and Teams; experience with Adobe Creative Suite, especially InDesign, is a plus.
  • Flexibility and enthusiasm for adapting to shifting priorities and new challenges.

    Prioritization skills are a must.
  • A positive, collaborative spirit that contributes to a healthy, enjoyable, and supportive work environment.

Eligibility Requirements

  • Previous operations, administrative or office support experience (minimum 2+ years).
  • Availability to work 30-40 hours per week during regular business hours.
  • Must be able to lift 25 pounds and climb a ladder when necessary.
  • Legal authorization to work in the United States.
  • Ability to commute to our office in San Francisco for all work hours; this is a fully in-person role.
  • $32 – $38 hourly on an employee basis, pay commensurate with experience.
  • 401k plan with a 3% company contribution.
  • Health Insurance
  • Flexible Spending Accounts
  • Professional Development and Stipend

How to Apply

If you’re an organized, adaptable, and upbeat individual excited to join a creative architecture studio and meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information.

At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace.

We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!

We’re unlocking community knowledge in a new way.

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