Marketing/Proposal Coordinator

Job description

The Opportunity:

Tetra Tech is adding a Marketing/Proposal Coordinator to our Business Development & Marketing team based in Virginia Beach, Virginia, supporting local municipal and commercial projects across the South-Atlantic region (VA, NC, SC, GA, TN).

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges.

Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world.

For over 50 years, we have been at the forefront of innovation and sustainability.

Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development.

Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference.

Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world.

Discover your full potential – join us to advance your career while leaving a lasting legacy.

Your Impact:

Join Tetra Tech to make a real difference.

Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world.

Discover your full potential – join us to advance your career while leaving a lasting legacy.

Responsibilities:

Drive growth in our municipal and commercial business by strengthening relationships with local governments, utilities, developers, and commercial property owners.

You will partner with Technical Leads, Operations Managers, Corporate Marketing, and subject-matter experts to plan, develop, and deliver winning proposals and capture plans for opportunities.
• Coordinate all phases of the proposal process—kick-off, schedule management, data collection, reviews, production, and delivery—for municipal and commercial RFPs, RFQs, and RFIs.
• Analyze and interpret local government procurement documents and commercial development requirements to identify compliance needs and win themes.
• Develop proposal outlines, graphics, themes, and formats that resonate with planning boards, city councils, utility commissions, and commercial stakeholders.
• Draft and edit key proposal sections—project descriptions, scope narratives, case studies, resumes—and ensure alignment with client priorities and regional successes.
• Liaise with Corporate Marketing for branding, complex graphics, and compliance with large or multi-jurisdictional pursuits.
• Compile regional metrics, past-performance data, and client references to demonstrate our track record in environmental, stormwater, infrastructure, energy audits, and site due-diligence services.
• Support teaming arrangements with subcontractors and joint venture partners, including teaming agreements, and gathering marketing materials and qualifications for proposals.
• Oversee proposal production, printing, and delivery; enforce quality-assurance/quality-control standards.
• Prepare and coach teams for oral presentations, public hearings, and pitch meetings; develop slide decks, posters, and speaking points.
• Maintain lessons-learned logs and contribute to post-proposal debriefs to improve future submissions.
• Maintain and curate the regional BD content repository (SharePoint)—project sheets, capabilities statements, teaming agreements, debrief notes—to support rapid capture response.
• Assist with client outreach activities such as scheduling client meetings, tracking follow-ups, and preparing meeting materials to strengthen relationships with municipal and commercial stakeholders.
• Conduct market research on municipal budgets, bond programs, grant opportunities, and commercial real-estate trends to inform capture strategies.
• Manage regional marketing collateral: identify outdated materials, coordinate updates, initiate new brochures and fact sheets, and align with neighboring offices.
• Support trade-show logistics and materials for regional conferences (public-works, planning, building-industry shows).
• Identify process improvements to boost capture rates and streamline BD workflows.
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline, knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

Qualifications:

• 7+ years of proposal or marketing coordination experience supporting the AEC industry including municipal, commercial, infrastructure, or environmental services pursuits (required).
• Bachelor's degree in marketing/business/communications.
• Proven ability to interpret and develop technical content for local-government and commercial procurement (required).
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat and InDesign; familiarity with proposal-management or CRM tools (preferred).
• Working knowledge of municipal procurement processes, state grant programs, and local bond financing.
• Strong editing skills—grammar, style, tone—with demonstrated ability to craft compelling win themes (required).
• Valid U.S. driver's license and willingness to travel regionally (~15-20%) to client sites and conferences (required).
• Project Management Professional (PMP) or similar certification (preferred).
• Experience with Adobe Creative Suite or graphic-design tools (preferred).
• Willingness and ability to travel as needed, approximately 25%.

This position requires the candidate to be a U.S. Citizen due to the projects they will be working on.

If this position requires a CAC card, CUI Enclave Access and/or a Security Clearance, a background check will be completed.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Office-based work with periodic travel to client offices, municipal facilities, development sites, and regional conferences.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Combination of in-office, remote work, virtual meetings, and occasional on-site client engagements in municipal or commercial settings.

Language & Communication Skills:
• Excellent reading, writing, and verbal communication in English.
• Ability to interpret business publications, technical documents, and local regulations.
• Skill in preparing clear, concise reports, presentations, and correspondence for diverse audiences.

Other Skills: Instructions:
• Strong teamwork and interpersonal skills; client-focused approach.
• Proactive, organized, and able to prioritize tasks under tight deadlines.
• Familiarity with Adobe Creative Suite or other graphic tools is desirable but not required.

Life at Tetra Tech:
The perks of working at Tetra Tech include:
• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide.

With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer.

All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers.

Follow us on social media to learn more about our people, culture, and opportunities:

Explore our open positions at https://www.tetratech.com/careers.

Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 112 EGS

Required Skill Profession

Business Operations Specialists