MSP Statewide Payroll Coordinator State Prog Admin

Job description

**Working Title: MSP Statewide Payroll Coordinator**
**Job Class: State Program Administrator**
**Agency: Public Safety Dept**

+ **Job ID** : 89532
+ **Location** : St. Paul
+ **Telework Eligible** : No
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers and DPS employees eligible to bid.

Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Megan.lund@state.mn.us by 11:59 pm on 10/16/2025.
+ **Date Posted** : 10/10/2025
+ **Closing Date** : 10/23/2025
+ **Hiring Agency/Seniority Unit** : Public Safety Dept / Public Safety-MAPE
+ **Division/Unit** : Central Office District 2000 / State Patrol Adm Support Staff
+ **Work Shift/Work Hours** : Day Shift / 8:00 AM - 4:30 PM
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

**The work you'll do is more than just a job.**

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans.

The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide leadership, administrative/technical support, planning, coordination, and direction to the state payroll system for the 18 State Patrol District/Section Timekeepers.

To serve in an expert capacity for AFSCME, LELS Unit 17 Radio Communications Operators, LELES Unit 18, LELS Unit 19, the Commissioner’s Plan, Managerial Plan, MAPE, MLEA, and MMA timekeeping contract issues.

To serve as State Patrol’s primary point of contact to State Patrol Supervisors, Timekeepers, and other clientele regarding Public Safety operations to ensure proper adherence to state laws, and policies.

Serve as the primary payroll administrator, overseeing all aspects of the payroll in self-time entry and SEMA4 payroll program, including payroll/budget reporting, and special projects that require specific payroll needs.

Responsible for training all of the State Patrol’s 18 District/Section Timekeepers.

To coordinate the forum and training during statewide training roundtable related to all aspects of payroll.

Serve as the primary resource person for the SPAIS activity system for all State Patrol personnel.

The Department of Public Safety is unable to provide sponsorship for work visas.

Applicants must be eligible to work in the United States at the start of employment.

DPS does not participate in E-Verify

**Minimum Qualifications**

Two* (2) years of experience providing advanced administrative, technical or paraprofessional support in a functional area or accounting, performing payroll, accounts payable/receivable or related functions.

Experience should include the following:

+ Accounting skills sufficient to calculate payroll and maintain complete and accurate payroll records
+ Experience working with payroll processing and accounting systems
+ Experience with analyzing, reconciling and researching financial data to independently research and resolve errors and problems
+ Ability to interpret and explain accounting and related fiscal policies, procedures, and practices to customers
+ Intermediate skills in using word processing, spreadsheet, and other software applications, such as Adobe Pro, AdobeSign, and Microsoft Office products (Word and Excel) to prepare reports, invoices, financial statements, letters, memos
+ Effective time management and organizational skills
+ Demonstrated effective written and verbal communication skills
+ Ability to work cooperatively with individuals from diverse backgrounds and underserved communities

*An associates' degree in Accounting, Finance and/or Business Administration may substitute for six months of experience; a bachelors' degree may substitute for twelve (12) months of experience.

**Preferred Qualifications**

+ Experience processing payroll, including identifying and solving problems with varied degree of complexity and generating reports.
+ Experience interpreting complex statutes, laws, policies and procedures, and bargaining unit contracts.
+ Experience working with the State’s HR/Payroll system (SEMA4) or other large payroll processing systems.
+ Experience using the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) system, SEMA4, and SWIFT Data Warehouse, or other large private or governmental accounting system.
+ Accomplished leadership skills to effectively coach, train and lead peers in problem-solving and project management.
+ Experience analyzing data and performing complex mathematical calculations.
+ Knowledge and understanding of state and federal labor laws including; the Fair Labor Standards Act (FLSA) and the Family and Medical Leave Act (FMLA).

**Physical Requirements**

Very Light: Requires occasionally moving and transporting such articles as file folders and small tools.

May need to maintain a stationary position for long periods of time while carrying out job duties.

**Additional Requirements**

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1.

Criminal History Check
2.

Reference Check
3.

Fingerprints (MNJIS)

The Department of Public Safety is unable to provide sponsorship for work visas.

Applicants must be eligible to work in the United States at the start of employment.

DPS does not participate in E-Verify
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity.

We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.

As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities.

If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us .

Please indicate what assistance is needed.

Required Skill Profession

Other General