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Urgent! Office Coordinator – Lighting Design Studio Job at W3Global in Los Angeles Job Opening In Los Angeles – Now Hiring W3Global

Office Coordinator – Lighting Design Studio Job at W3Global in Los Angeles



Job description

Office Coordinator – Lighting Design Studio


We are seeking an organized, proactive, and detail-oriented Office Coordinator to join our dynamic team.

This role is pivotal to the smooth day-to-day operations of the firm, providing support to studio leadership, coordinating studio functions, and performing a wide range of administrative duties.


The ideal candidate will have experience in a professional architectural, lighting design, or interior design firm.

They should be self-motivated, highly organized, and possess excellent communication skills.

The candidate must thrive in a fast-paced, collaborative environment and understand the importance of maintaining a positive and engaging work culture while ensuring operational efficiency.


Key Responsibilities



  • Provide front desk support: greet visitors, manage phones, and respond to email inquiries.

  • Manage incoming and outgoing mail and packages, ensuring timely processing and delivery.

  • Maintain the Principal's calendar and coordinate schedules, meetings, and travel for studio leadership.

  • Support Finance & Operations teams with administrative tasks and documentation.

  • Liaise with representatives to coordinate studio visits, Lunch & Learns, and Happy Hours.

  • Maintain office and studio calendars and coordinate logistics for internal events.

  • Monitor and order office and kitchen supplies.

  • Organize and maintain lighting samples and project materials.

  • Ensure shared spaces remain clean, stocked, and organized.

  • Schedule and oversee service providers for repairs, maintenance, and equipment needs.

  • Coordinate with IT to support computer and equipment troubleshooting and maintenance.


Qualifications



  • Bachelor's degree or equivalent professional experience in administration, design, or a related field.

  • 2+ years of administrative or studio coordination experience (AEC/design industry experience preferred).

  • Excellent organizational, written, and verbal communication skills.

  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and cloud-based project management tools.

  • Familiarity with Deltek Ajera is a strong advantage.

  • Ability to manage multiple priorities with accuracy and attention to detail.

  • Collaborative, proactive, adaptable, and positive in attitude.


Location: Los Angeles, CA


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Required Skill Profession

Secretaries And Administrative Assistants



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