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Urgent! Office Coordinator - Rail and Transit Job Opening In Newark – Now Hiring Parsons Corporation
Description
:Parsons is looking for an amazingly talented Office Coordinator to join our team! This position will be onsite for the Gateway Hudson Tunnel Project for its two project management offices -
(one in Lower Manhattan, NY, and one in Downtown Newark, NJ) housing over 300 employees (combined GDC and MPA).
What You'll Be Doing:
Facilitate and Control inventory of supplies at all GDC workspaces, work with purchasing staff to replenish supplies when necessary, and obtain GDC supervision approval of supply inventories and what need to be re-ordered.
Manage phones, mail, and office supplies, ensuring that calls, packages, and resources are properly routed in a timely fashion.
Coordinate badge issuance for employee building and floor entry, as well as visitor access requests in both NY and NJ offices.Oversee data on badge use and building occupancy.
Oversee copier / printer, paper shredder, and other office equipment for proper functionality and maintenance.
Log, maintain, and follow through on maintenance requests for the organization.
Complete weekly office audits of both NY and NJ offices to ensure that supplies are stocked, maintenance and IT issues are logged, and that GDC office spaces encourage productivity.
Provide as-needed front desk / reception coverage at the NY and NJ offices in the place of executive assistants during staff leave.
Support the administration of the fleet management plan.
Prepare, review, and submit all invoices related to GDC’s physical facilities including leasing, maintenance, and additional space rentals.
In addition, the Office Coordinator will assist the GDC Manager of Workplace Experience (MWE) in the following:
Administer contracts and relationships with vendors, including landlords, cleaning, catering, and maintenance providers.
Coordinate office layouts to support various work styles, including collaborative zones, quiet areas, and relaxation spaces.
Collaborate with GDC’s safety and security team to ensure authorized staff, vendors and consultants maintain access to the facilities at all times.
Coordinate office moves or renovations with minimal disruption to daily operations.
Maintain seating charts of both GDC’s NY and NJ Offices and oversee assignments for new hires and staff exiting the organization
Optimize space utilization for efficiency and comfort.
Develop, implement, and maintain fire safety, evacuation, and active shooter response plans; oversee the training and coordination of fire wardens and searchers, ensuring readiness through regular drills and
compliance with safety regulations.
What Required Skills You'll Bring:
Bachelor's Degree in related field and 8+ years of experience
Proven ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required.
Security Clearance Requirement:
NoneThis position is part of our Critical Infrastructure team.For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world.Parsons is aware of fraudulent recruitment practices.
To learn more about recruitment fraud and how to report it, please refer to.
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Unlock Your Office Coordinator Potential: Insight & Career Growth Guide
Real-time Office Coordinator Jobs Trends in Newark, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Office Coordinator in Newark, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 52964 jobs in United States and 127 jobs in Newark. This comprehensive analysis highlights market share and opportunities for professionals in Office Coordinator roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Parsons Corporation is currently hiring and seeking a Office Coordinator Rail and Transit to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Office Coordinator Rail and Transit Jobs Newark.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Parsons Corporation adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Office Coordinator Rail and Transit Jobs United States varies, but the pay scale is rated "Standard" in Newark. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Office Coordinator Rail and Transit typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Office Coordinator Rail and Transit interview at Parsons Corporation, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Parsons Corporation's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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