Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Office Operations Administrator.
United States Jobs Expertini

Urgent! Office Operations Administrator Job Opening In New York – Now Hiring Confidential

Office Operations Administrator



Job description

Job Details:

Office Operations Administrator - New York, NY

Industry:


Legal - A leading firm with roots going back close to 50 years.

Role:


You will play a critical role in ensuring the smooth operation of the office by managing administrative tasks, supporting legal staff, and maintaining a professional environment for clients and employees.

Responsibilities:


  • Develop and implement office policies and procedures to improve efficiency and ensure compliance with firm standards.




  • Coordinate facility maintenance, including liaising with landlords, contractors, and service providers.




  • Oversee client billing processes, including invoice preparation, payment tracking, and resolving billing inquiries.




  • Manage accounts payable and receivable, including processing vendor invoices and expense reimbursements.




  • Assist with budget preparation and monitor office-related expenses.




  • Manage and organize client files, ensuring secure storage and compliance with confidentiality and data protection regulations.




  • Handle incoming calls, emails, and mail distribution, ensuring timely and accurate communication.




  • Administer office technology, including legal practice management software Clio, MyCase) and other office systems.




  • Coordinate with IT vendors to troubleshoot and maintain office equipment, such as computers, printers, and phone systems.


  • Qualifications:

  • 4+ years of relevant supervisory/managerial experience in law firm/professional services setting

  • Bachelor’s degree in Business Administration, Operations Management, or a related field preferred

  • Exceptional organizational and multitasking skills with a focus on operational efficiency.

  • Strong verbal and written communication skills.
  • Working Situation:


    In-office

    Compensation:


    $150-210k+ depending on experience


    A competitive compensation package will be available for this position including Base Salary, Annual bonus, medical, dental, vision, 401K match program, vacation and sick time, paid holidays, career growth programs, and much more!



    How to Apply:
    Please send me your resume to cm@
    Please add me on LinkedIn!
    I look forward to working with you!
    Chris McFarland


    Required Skill Profession

    Supervisors Of Office And Administrative Support Workers



    Your Complete Job Search Toolkit

    ✨ Smart • Intelligent • Private • Secure

    Start Using Our Tools

    Join thousands of professionals who've advanced their careers with our platform

    Rate or Report This Job
    If you feel this job is inaccurate or spam kindly report to us using below form.
    Please Note: This is NOT a job application form.


      Unlock Your Office Operations Potential: Insight & Career Growth Guide


    • Real-time Office Operations Jobs Trends in New York, United States (Graphical Representation)

      Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Office Operations in New York, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 56134 jobs in United States and 2273 jobs in New York. This comprehensive analysis highlights market share and opportunities for professionals in Office Operations roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

    • Are You Looking for Office Operations Administrator Job?

      Great news! is currently hiring and seeking a Office Operations Administrator to join their team. Feel free to download the job details.

      Wait no longer! Are you also interested in exploring similar jobs? Search now: .

    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Confidential adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
      • 3. Impartiality
      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
    • What Is the Average Salary Range for Office Operations Administrator Positions?

      The average salary range for a varies, but the pay scale is rated "Standard" in New York. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    • What Are the Key Qualifications for Office Operations Administrator?

      Key qualifications for Office Operations Administrator typically include Supervisors Of Office And Administrative Support Workers and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

    • How Can I Improve My Chances of Getting Hired for Office Operations Administrator?

      To improve your chances of getting hired for Office Operations Administrator, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    • Interview Tips for Office Operations Administrator Job Success
      Confidential interview tips for Office Operations Administrator

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the Confidential's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
      • Dress Professionally: Choose attire appropriate for the company culture.
      • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
      • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
      During the Interview:
      • Be Punctual: Arrive on time to demonstrate professionalism and respect.
      • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
      • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
      • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
      • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
      Additional Tips:
      • Be Yourself: Let your personality shine through while maintaining professionalism.
      • Be Honest: Don't exaggerate your skills or experience.
      • Be Positive: Focus on your strengths and accomplishments.
      • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
      • Turn Off Phone: Avoid distractions during the interview.
      Final Thought:

      To prepare for your Office Operations Administrator interview at Confidential, research the company, understand the job requirements, and practice common interview questions.

      Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Confidential's products or services and be prepared to discuss how you can contribute to their success.

      By following these tips, you can increase your chances of making a positive impression and landing the job!

    • How to Set Up Job Alerts for Office Operations Administrator Positions

      Setting up job alerts for Office Operations Administrator is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!