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Urgent! Operations Coordinator Job Opening In Rocklin – Now Hiring Hubstaff

Operations Coordinator



Job description

About Us

The VAM Group is a performance marketing and creative growth agency that builds powerful systems for brands in wellness, finance, legal, and tech.

Our team is fast-moving, data-driven, and thrives on operational clarity.


Role Overview


Were looking for a Project Manager / Operations Coordinator to keep our internal work organized, on schedule, and measurable.

Youll own our project management tools (Asana and Hubstaff), track KPIs, and lightly nudge the team to stay on task.

This is not a client-facing role its focused on keeping our internal machine running well and introducing better systems as we grow.

  • Own and maintain Asana: build, update, and track tasks, deadlines, and deliverables.

  • Monitor and reconcile Hubstaff time logs with project output.

  • Surface performance data and KPIs help leadership see whats on track and whats slipping.

  • Identify workflow gaps and recommend new systems or process improvements.

  • Provide proactive reminders and light accountability nudges to team members.

  • Keep leadership informed with clean status updates and progress summaries.
  • 24 years of project management or operations experience.

  • Strong working knowledge of Asana and Hubstaff.

  • Comfortable with reporting, KPIs, and using data to drive decisions.

  • Organized, detail-oriented, and comfortable juggling multiple projects.

  • Friendly and approachable but able to enforce accountability.

  • Self-directed and proactive doesnt wait to be told what to do.

  • Able to work remotely and overlap at least a few hours with PST.
  • Curious about building systems and improving workflow.

  • Calm under pressure; takes ownership of problems.

  • People-friendly but not afraid to hold deadlines.

  • Wants to grow into a stronger operations role.
  • Fully remote work environment.

  • Slack & company email access.

  • Exposure to fast-scaling digital operations.

  • Supportive leadership and room to grow.
  • Compensation: Competitive ideal for someone newer but with a solid track record (monthly retainer or hourly contract).


    Location: Remote; must overlap a few hours with PST.


    Important Application Note

  • No solicitors, agencies, or AI-generated applications.

  • Do not contact the owner/founder directly any bypass will be disqualified.

  • Required Skill Profession

    Business Operations Specialists



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