Part Time Claris FileMaker Server administrator (On Premise: Access Credential Recovery, Database Backup and Transfer to Cloud)

Job description

<div> <div><b>Respond by: 10/13/2025</b></div> <p><b>Rate: DOE</b></p> <p><b>Type: Contract</b></p> <p><b>Work Mode: Hybrid</b></p> <p><b>Location: Austin TX</b></p> <p>Please respond with resume and 3 references preferably supervisor (name, title, company, email, phone number)</p> <p>Background Check will be performed if a candidate is selected for placement and will have to be passed'</p> <p><b>Job Description</b></p> <p c-itsacpreview_itsacpreview=""><b>1.

Introduction</b></p> <p c-itsacpreview_itsacpreview="">The Agency has an <b>on-premise installation of Claris FileMaker Server v13 software.

</b>The Agency needs to <b>recover administrative-level user access </b>to this software and the<b>n port the database running on it to FileMaker Cloud</b>.

This project would occur in three successive phases.</p> <p c-itsacpreview_itsacpreview="">In Phase 1 of the project, project staff will recover administrative-level user access to FileMaker Server v13.

Project staff will then create new administrative-level user access credentials for the Agency.

Finally, project staff will create two (2) backups of the database running on the FileMaker Server software.</p> <p c-itsacpreview_itsacpreview="">In Phase 2 of the project, project staff will create a new database for the Agency on the FileMaker Cloud platform.

This database will be identical to the structure (schema) of the Agency's existing on-premise FileMaker database.</p> <p c-itsacpreview_itsacpreview="">In Phase 3 of the project, project staff will upload a copy of the Agency's on-premise FileMaker database to the new FileMaker Cloud database created in Phase 2.

Project staff will then verify the success of the database transfer to the cloud via a series of verification checks.</p> <p c-itsacpreview_itsacpreview=""><b>2.</b><b> </b><b>Background</b></p> <p c-itsacpreview_itsacpreview="">The Agency desires to <b>modernize its database infrastructure </b>by moving to<b> FileMaker Clou</b>d.

To do this, the Agency needs project staff to access its instance o<b>f FileMaker Server v13 </b>and backup the database running on it, create a new instance of its database on the FileMaker Cloud platform, and then transfer a copy of its existing on-premise FileMaker database to FileMaker Cloud.</p> <p c-itsacpreview_itsacpreview="">The Agency's existing on-premise database has approximately 7,300 records.

Each record has the same forty-five (45) fields:</p> <ul c-itsacpreview_itsacpreview=""> <li c-itsacpreview_itsacpreview="">25 Text fields</li> <li c-itsacpreview_itsacpreview="">9 Number fields</li> <li c-itsacpreview_itsacpreview="">4 Date fields</li> <li c-itsacpreview_itsacpreview="">4 Calculation fields</li> <li c-itsacpreview_itsacpreview="">3 Summary fields</li> </ul> <p c-itsacpreview_itsacpreview="">The database does not appear to have any container fields.

The Agency already has a subscription to FileMaker Cloud.</p> <p c-itsacpreview_itsacpreview=""><b>3.

Scope of Work</b></p> <p c-itsacpreview_itsacpreview="">3.1. Phase 1: Recover Admin-Level Access to FileMaker Server</p> <p c-itsacpreview_itsacpreview="">Project staff will gain administrative-level user access to the Agency's on-premise instance FileMaker Server v13 and create a new set of administrative-level access credentials for the Agency.

Project staff will then create two local backups of the Agency's FileMaker database.</p> <p c-itsacpreview_itsacpreview="">3.1.1.Recover administrative-level user access to FileMaker Server v13.</p> <p c-itsacpreview_itsacpreview="">3.1.2.Create one (1) set of administrative-level user access credentials to FileMaker Server.</p> <p c-itsacpreview_itsacpreview="">3.1.3.Create two (2) backups of the database running on FileMaker Server.</p> <p c-itsacpreview_itsacpreview="">3.2. Phase 2: Create New Database in FileMaker Cloud Identical in Structure to Existing On-Premise Database</p> <p c-itsacpreview_itsacpreview="">Project staff will create a new (unpopulated) database on the FileMaker Cloud platform that duplicates the structure (schema) of the Agency's existing on-premise FileMaker database.</p> <p c-itsacpreview_itsacpreview="">3.2.1.Create new database on FileMaker Cloud duplicating the existing on-premise database structure and function.</p> <p c-itsacpreview_itsacpreview="">3.3. Phase 3: Transfer a Copy of the On-Premise FileMaker Database to FileMaker Cloud</p> <p c-itsacpreview_itsacpreview="">Project staff will upload a copy of the Agency's on-premise FileMaker database to the new FileMaker Cloud database created in Phase 2.

Using the existing on-premise database as a reference, project staff will then verify that the new cloud database is accurately populated and fully functional.</p> <p c-itsacpreview_itsacpreview="">3.3.1.Verify readiness of on-premise FileMaker database copy for upload to FileMaker Cloud</p> <p c-itsacpreview_itsacpreview="">3.3.2.Remediate any pre-upload issues (if necessary)</p> <p c-itsacpreview_itsacpreview="">3.3.3.Upload database copy to FileMaker Cloud</p> <p c-itsacpreview_itsacpreview="">3.3.4.Verify cloud database functionality and accuracy by...</p> <p c-itsacpreview_itsacpreview="">3.3.4.1. Ensuring all records have successfully uploaded</p> <p c-itsacpreview_itsacpreview="">3.3.4.2. Ensuring all record data fields function properly</p> <p c-itsacpreview_itsacpreview="">3.3.4.3. Selecting at least 350 nonsequential records and comparing them to the same record in the on-premise database to ensure all data fields have properly populated</p> <p c-itsacpreview_itsacpreview="">3.3.4.4. Certifying the above to the Agency</p> <p c-itsacpreview_itsacpreview="">Note: Task 3.3.3 may be adjusted to uploading a sample of individual records should no backup copy of the Agency's entire database be successfully created during Phase 1.

A modified version of Task 3.3.4 would then follow.

The Agency and project staff will mutually agree upon a revised sample size for Task 3.3 and verification process for Task 3.4 if Phase 1 work cannot be completed.</p> <p c-itsacpreview_itsacpreview=""><b>Deliverables</b></p> <p c-itsacpreview_itsacpreview="">Phase 1</p> <p c-itsacpreview_itsacpreview="">(1) One (1)<b>backup </b> set of functional F<b>ileMaker Server administrator-level user access credentials.</b></p> <p c-itsacpreview_itsacpreview="">(2) Two (2) copies of <b>on-premise FileMaker database.</b></p> <p c-itsacpreview_itsacpreview=""> </p> <p c-itsacpreview_itsacpreview="">Phase 2</p> <p c-itsacpreview_itsacpreview="">(3) <b>New FileMaker Cloud database</b> identical in structure and function to<b> existing on-premise FileMaker database.</b></p> <p c-itsacpreview_itsacpreview="">Phase 3</p> <p c-itsacpreview_itsacpreview="">(4) Populated and functional</p> <p c-itsacpreview_itsacpreview="">(5) Certification that all database records have successfully<b> transferred to cloud.</b></p> <p c-itsacpreview_itsacpreview="">(6) Certification that all<b> record daFileMaker Cloud database.ta fields function properly.</b></p> <p c-itsacpreview_itsacpreview="">(7) Report on test of<b> 350 nonsequential records.</b></p> <p c-itsacpreview_itsacpreview="">(8) Certification that<b> cloud database is accurately</b> populated and fully functional.</p> </div> <div><b>II.

CANDIDATE SKILLS AND QUALIFICATIONS</b></div> <div> <table c-itsacpreview_itsacpreview="" cellpadding="5" cellspacing="0" width="90%"> <tbody c-itsacpreview_itsacpreview=""> <tr c-itsacpreview_itsacpreview=""> <td c-itsacpreview_itsacpreview="" colspan="3"><b>Minimum Requirements:</b><br c-itsacpreview_itsacpreview="" /> Candidates that do not meet or exceed the <b>minimum</b> stated requirements (skills/experience) will be displayed to customers but may not be chosen for this opportunity.</td> </tr> </tbody> <tbody c-itsacpreview_itsacpreview=""> <tr c-itsacpreview_itsacpreview=""> <td c-itsacpreview_itsacpreview="">Years</td> <td c-itsacpreview_itsacpreview="">Required/Preferred</td> <td c-itsacpreview_itsacpreview="">Experience</td> </tr> <tr c-itsacpreview_itsacpreview=""> <td c-itsacpreview_itsacpreview="">4</td> <td c-itsacpreview_itsacpreview="">Required</td> <td c-itsacpreview_itsacpreview="">Experience <b>recovering FileMaker Server access,</b> experience working with <b>FileMaker Server and FileMaker Cloud,</b> and experience transferring <b>on-prem FileMaker databases to FileMaker Cloud.</b></td> </tr> </tbody> </table> </div> <div><b>III.

TERMS OF SERVICE</b><br c-itsacpreview_itsacpreview="" /> </div> <div> <div>Services are expected to start <b>10/20/2025</b> and are expected to complete by <b>12/15/2025</b>.

Total estimated hours per Candidate shall not exceed <b>120</b> hours.

This service may be amended, renewed, and/or extended providing both parties agree to do so in writing.</div> </div>

Required Skill Profession

Computer Occupations