Permits and Hazardous Materials Manager

Job description

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The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system.

It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

Skyline's route is approximately 19 miles, with 19 stations, along Oahu's southern coast, and it is being constructed in three segments.

The first segment, from East Kapolei to Aloha Stadium, is already in revenue service, with the next segments planned to extend service from Middle Street, through downtown Honolulu, to the Civic Center Station.

This position operates under the direction of the Project Director and is responsible for the identification, tracking, and reporting of Owner-furnished permits for the Honolulu Rail Transit Project (HRTP).  The role involves coordinating design details among stakeholders to ensure timely and accurate permit application and compliance, monitoring environmental and construction permits, and serving as the Honolulu Authority for Rapid Transportation's (HART's) Program Manager for Hazardous Materials Coordination.

Job Duties & Responsibilities:

• Coordinate among stakeholders, government agencies, and project staff to resolve design issues, ensuring Owner-furnished permit applications are completed accurately and on time.
• Apply stormwater mitigation expertise based on the 2017 standards, or updates by city, state, and federal agencies, to ensure that the design complies with new permit requirements.
• Oversee the permit acquisition process.   Attend meetings, and coordinate with permitting agencies.  Serve as the HART contact point for agency interactions.
• Collaborate with consultants, designers, and contractors to address permit-related matters throughout all project stages and coordinate responses to agency inquiries.
• Maintain project records by creating a master log of all permits, identifying key deliverables and milestone dates, and preparing permit-related provisions for future contract Request for Proposals (RFPs).
• Manage tasks related to Environmental Compliance commitments, as identified in the Mitigation Monitoring Program and Final Environmental Impact Statement (2011) and Supplemental Environmental Impact Statement (2013); ensure compliance with all contracts and plans.
• Track deliverables and schedules, notify stakeholders when issues arise, and implement corrective actions as needed, including through field inspections that may require driving to project sites.
• Review and transmit hazardous materials reports, prepared by consultants, to applicable city, state, and federal agencies.
• Act as the HART liaison with city, state, and federal agencies handling hazardous materials identification or disposal and maintain incident records for the HRTP phases.
• Manage the HART Hazardous Materials Identification and Disposal Contract, including invoice review and approval, tracking consultant and agency communications, and evaluating consultant performance; ensure compliance
• Direct the review of contractor-provided materials in coordination with the General Engineering Consultant (GEC), including but not limited to environmental incident reports; health and safety plans for hazardous and contaminated materials; screening and sampling plans; environmental incident reporting; hazardous material and waste management procedures and tracking, spill prevention and response plans; environmental hazard evaluations; and management plans.
• Establish and maintain project records by creating a master log of all hazardous material and contaminated substance findings throughout the life of the project, identifying discrete deliverables and milestone dates, and preparing HazMat-related provisions for draft and final RFP documents.
• Monitor soil and groundwater sampling requirements for proper disposal and reuse of excavated soils.
• Evaluate schedules and oversee potentially contaminated site activities with respect to environmental and safety requirements.
• Respond to permitting and hazardous material-related Requests for Information and Change Orders in coordination with project stakeholders.
• Oversee the preparation of monthly hazardous material or contaminated substance activity reports.
• Maintain noise monitoring records near sensitive receptors and provide timely updates to agency inquiries.
• Work with contractors to ensure use of appropriate noise-control equipment and explore mitigation measures for implementation.

Minimum Qualifications:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with specialization in city planning, architecture, engineering, economics, geology, geography, environmental conservation , public administration or a related field and five years of professional work experience in city planning or related planning activities. 

• Four years of professional work experience in land use planning, engineering, architectural design, environmental review, construction management or related activities, which shall have included responsibility for the coordination of and/or review of multiple requirements for land use, construction, and building permits and one year of supervisory or administrative experience.
• Knowledge of:  the principles, practices, purposes, scope and techniques of the various phases of city planning, and the preparation, maintenance and operation of a comprehensive plan for a large metropolitan area; trends in Federal, State and local planning as they affect city planning; research and sources and uses of socio-economic information; laws and ordinances relating to planning, zoning, land subdivision, and redevelopment; principles and practices of supervision.
• Ability to:  plan and supervise the work of subordinates; translate ideas and recommendations into plans and drawings which are in conformance with laws and regulations, with the General Plan, and with the best social, economic, and public interest utilization; organize and plan projects; make effective decisions and recommendations; speak effectively to individuals and to groups, and conduct investigations and meetings with property owners; prepare reports.

Physical Requirements:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Benefits:

HART is a part of the City and County of Honolulu, and employees enjoy a comprehensive benefits packaged provided by the City.

This includes:

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location:

•  Schedule: Monday - Friday, 8-hour shift
• Location: The work for this position is conducted on-site at HART's offices, located in Honolulu, Hawaii 96813.   Telecommuting is not currently available for this role.
• HART does not cover relocation costs.
  
  Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.

Required Skill Profession

Operations Specialties Managers