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Urgent! Program Aide Job Opening In Livingston – Now Hiring New York State



Job description

Duties Description The Program Aide serves as a critical member of the IDS Network’s eight-member team, providing substantive program, financial, and analytical support to advance the mission of the IDS Network, a self-supporting resource-sharing community of approximately 120 nationwide public and private academic libraries, the New York Public Library, and the New York State Library.

In this role, you’ll ensure the accuracy and integrity of IDS Network’s licensing, membership, and related databases by applying data quality controls, developing and executing queries, producing reports and dashboards, and training stakeholders to access and interpret information for decision-making.

You will support the fiscal management of the IDS Network by assisting in the development, monitoring, and reconciliation of the annual budget.

Responsibilities include preparing budget and expenditure reports, analyzing fiscal trends, ensuring compliance with institutional and state policies, and identifying and resolving discrepancies.

You’ll also contribute to accounts receivable management by reviewing invoices for accuracy and compliance, monitoring outstanding balances, analyzing payment activity, and producing audit-ready financial documentation.

You will coordinate and evaluate the IDS Network’s annual conference and other community engagements.

In collaboration with leadership, duties include defining objectives and outcomes, preparing the conference budget and agenda, analyzing vendor and venue proposals, monitoring compliance with contractual and accessibility requirements, and preparing post-event evaluations and recommendations based on participant feedback and financial performance.

In your role, you’ll collaborate with team members on strategic communications, marketing, and stakeholder engagement.

Responsibilities include preparing reports on outreach effectiveness, analyzing website and repository usage data, and ensuring that online content meets accessibility and compliance standards.

Minimum Qualifications Candidates must have a permanent appointment in a Program Aide, SG-13, classified position; be reachable for appointment on the current NYS Civil Service canvass list for SUNY Geneseo’s area location for a Program Aide, SG-13 position; or be transfer eligible.

or

NY HELPS: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Some positions may require additional credentials or a background check to verify your identity.


Required Skill Profession

Business Operations Specialists



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    Unlock Your Program Aide Potential: Insight & Career Growth Guide


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