Program Assistant

Job description

**Program Assistant**

**Description**

**University of Colorado Anschutz Medical Campus**

**Department: Department of Pediatrics, Section of General Pediatrics**

**Job Title:**

**Position #:** **- Requisition #:37784**

**Job Summary:**

Key Responsibilities:

+ Manage schedules for Gen Peds faculty in Qgenda.
+ Create CHC yearly call schedule.
+ Manage and track CU-Medicine and University accounts and generate simple reports.
+ Process invoices and reimbursements.
+ Coordinate and organize meetings among multiple people to occur by phone or in person.
+ Track faculty files for credentialing, including BLS/PALS recertification, license renewal, DEA, and association dues.

Proactively assist faculty in renewals to avoid lapses in credentialing and memberships.
+ Coordinate and create a quarterly Section newsletter.
+ Support a variety of Section-wide projects, as needed.
+ Conduct typical office management functions such as ordering office supplies, file maintenance, answering phones, and attending staff meetings.
+ Perform data entry for projects.
+ Organize staff/faculty recognition and events, such as the annual holiday party.
+ Perform other duties and tasks as assigned

**Why Join Us:**

**Why Work for the University?**

+ Medical: Multiple plan options
+ Dental: Multiple plan options
+ Additional Insurance: Disability, Life, Vision
+ Retirement 401(a) Plan: Employer contributes 10% of your gross pay
+ Paid Time Off: Accruals over the year
+ Vacation Days: 22/year (maximum accrual 352 hours)
+ Sick Days: 15/year (unlimited maximum accrual)
+ Holiday Days: 10/year
+ Tuition Benefit: Employees have access to this benefit on all CU campuses
+ ECO Pass: Reduced-rate RTD Bus and light rail service

**Qualifications:**

**Minimum Requirements:**

+ A combination of related education and/or relevant general clerical or administrative experience, equal to four (4) years.

**Conditions of Employment:**

+ Must successfully pass a 10-panel drug test through Children's Hospital Colorado.Must be willing and able to pass a national criminal and sex-offender background check.

**Preferred Qualifications:**

+ At least one (1) year of experience working in a hospital or academic setting.
+ Experience working with Microsoft Office, Qgenda, and Epic.

**Knowledge, Skills, and Abilities:**

+ Ability to communicate effectively, both in writing and orally.
+ Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
+ Outstanding customer service skills.
+ Ability to multitask and manage multiple complex functions at once.
+ Willingness to exercise judgment, discretion, and be comfortable making decisions independently.
+ Basic understanding of office equipment, faxing, copying, etc.
+ General understanding of Academic Medicine.

**How to Apply:**

**Screening of Applications Begins:**

**Anticipated Salary Range:**

**Equal Employment Opportunity Statement:**

**ADA Statement:**

**Background Check Statement:**

**Vaccination Statement:**

**Job Category**
**Primary Location**
**Schedule**
**Posting Date**
**Unposting Date**

**To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=37784&lang=en (https://apptrkr.com/6623215)**

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Program Assistant - 37784 University Staff
This full-time position will be responsible for coordinating the needs of multiple faculty and programs within the Section of General Pediatrics.

With an abundance of sunshine and mountains nearby, the Colorado Front Range is the place to be! The University of Colorado Denver, Anschutz Medical Campus as a whole, ranks among the top 20 medical centers in the country.

The Department of Pediatrics was ranked No. 7 in the nation for Best Medical Schools - Pediatrics in U.S. News & World Report's 2022 rankings.

The Section of General Pediatrics provides primary care, inpatient care, and teaching at Children's Hospital Colorado and newborn care in the nursery at University of Colorado Hospital.We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=https://advantage.cu.edu/) .

Applicants must meet minimum qualifications at the time of hire.

For full consideration, please submit the following document(s):1.

A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position2.

Curriculum vitae / Resume3.

Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: McKallie Quirk, McKallie.Quirk@childrenscolorado.org (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=McKallie.Quirk@childrenscolorado.org)

Immediately and continues until the position is filled.

The starting salary range (or hiring range) for this position has been established as The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck.

The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=http://www.cu.edu/node/153125)

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment.

We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities..

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.

To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=hr.adacoordinator@cuanschutz.edu)

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors.

To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) .

If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively.

In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Professional Support Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20875 - SOM-PEDS General Peds-GenOps : Full-time : Oct 3, 2025 : Ongoing Posting Contact Name: McKallie Quirk Posting Contact Email: McKallie.Quirk@childrenscolorado.org (https://apptrkr.com/get_redirect.php?id=6623215&targetURL=McKallie.Quirk@childrenscolorado.org) Position Number: 00804949jeid-17f7a3823a56bf4bb3a6e5ee2f2bd411
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy.

All qualified individuals are encouraged to apply.

Required Skill Profession

Other General