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Program Assistant Job Opening In Bellingham – Now Hiring Western Washington University


Job description

About the Position

This position supports the Health and Human Development Department and corresponding programs through administrative, clerical, and student support.

This individual needs to clearly understand the mission, programs, and many facets of the department.

This position uses independent judgement and is responsible to support a wide scope of departmental and student needs.

This position supports the HHD autonomous degree programs (Public Health, Kinesiology, Physical Education, and Recreation Management and Leadership (RML) specifically by coordinating all aspects of event planning, field trip and service-learning experiences, retreats, internship and venue contract management, and travel management for trips and retreats.

This position is also the point of contact for all walk-ins and general HHD inquiries in the main suite for the department.

This staff member will support faculty with organization of accreditation visits and Alumni relations and outreach.

This position will support the Department Manager and Program Coordinator by managing and organizing the HHD workroom and supply closet inventories, as well as daily mail distribution and complete all copy service requests.

Provide support for any special tasks, as needed.


This position will work with the contract office, through the contract management module, to develop contracts needed for internships, when contract is required by internship site.


This individual is an integral member of the staff team which is embedded in the dynamic environment of the Department of Health and Human Development.


This is a full-time, 9-month cyclic position.

Required Qualifications
  • High School graduation or equivalent education and/or work experience.

  • Two years of full-time clerical experience

  • Experience with MS Office Suite (Word, Excel, Outlook.)

  • Desire and ability to train to learn new software

  • Demonstrated experience supporting diverse, traditionally underrepresented or underserved, first-generation, low-socioeconomic, or non-traditional student populations

  • High degree of professionalism
  • Preferred Qualifications
  • Two years of experience providing student academic program support.

  • Experience with Drupal, Banner, Marketplace, Curriculum or similar software.

  • Experience with the CMM contracting system

  • Experience with program marketing and outreach

  • Experience with software related to publishing and graphics.

  • Ability to multi-task and work in a very fast-paced environment.

  • Ability to work respectfully within a diverse workplace.

  • Ability to work in a setting that requires confidentiality.

  • Ability to work in a shared office space.

  • Ability to work effectively with diverse students, staff, and faculty as a contributing team member
  • Conditions of Employment
    All employees must comply with our Immunization policies, including if you need information regarding medical or religious exemption and applicable accommodations.

    Salary
    $3, - $4,/month depending on qualifications and experience Benefits Information
    Bargaining Unit
    This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.

    Application Instructions

    Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

    Closing Date Notes
    Application review begins October 13, ; position is open until filled

    Required Skill Profession

    Secretaries And Administrative Assistants


    • Job Details

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    Unlock Your Program Assistant Potential: Insight & Career Growth Guide


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    The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Western Washington University adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:

    1. Independence

    2. Loyalty

    3. Impartiapty

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    5. Accountabipty

    6. Respect for human rights

    7. Obeying United States laws and regulations

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    Western Washington University interview tips for Program Assistant

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