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Urgent! Program Coordinator, DAAP Student Affairs Job Opening In Cincinnati – Now Hiring University of Cincinnati

Program Coordinator, DAAP Student Affairs



Job description

Job Overview

The position requires strong computer skills (Microsoft Outlook, Word, Excel, Forms; student information system; SAP; Concur); excellent verbal and written communication skills; ability to work collaboratively and effectively in a fast-paced environment; the ability to handle work distractions; and the ability to be successful as part of a team.

The person in this position will need to learn new tasks quickly, manage their time efficiently, respect issues of confidentiality, and pay attention to details.

Type of Appointment: Full-time, benefits eligible


Work Location: 5470 Aronoff (Clifton/Uptown Campus West) Work Hours: Monday through Friday between 8AM and 4:30PM

After a probationary period, this role is able to work remotely one day per week (i.e., 4 days in office and 1 day remote).

Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

  • Welcome visitors and serve as the first point of contact for the college with students, staff, faculty, and the general public; respond to inquiries (written, in-person, telephone)

  • Maintain calendars and schedule appointments for the Dean's Office staff, especially the Student Affairs team and others as requested

  • Provide administrative support to the Dean's Office, including mailings, making copies, phone calls, business transaction processing, compile data, processing advisor associations, etc.

  • Manage the operations of the office, including maintaining and ordering supplies, keeping the common spaces tidy and clean, sorting and distributing mail, and coordinating cleaning and shredding events

  • Schedule rooms, meetings, appointments; prepare agendas and other documents for distribution at meetings and events; take minutes as needed

  • Manage the document retention process, both online imaging and physical files for the Dean’s Office, Student Affairs, Faculty Affairs, and Business Office

  • Essential Function (cont'd)

  • Process admission applications and confirmations for undergraduate transition and readmission students; process applications for certificates and minors; data entry into the student information system with appropriate information.

  • Manage DAAP email accounts (e.g. admissions, advising).


  • Coordinate the course equivalency process.

  • Compile information for the Student Affairs e-newsletter.

  • Develop and maintain office procedures and practices as needed.

  • Manage hiring process for student workers and graduate assistants .


  • Manage timekeeping process for the college.

  • Assist with visa processing.

  • Serve as a departmental liaison with other offices and departments at the university as needed.

  • May order classes.

  • May manage the Dean's Office student workers.

  • Perform related duties based on departmental need.

  • Required Education

  • Bachelor's Degree.

  • Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

  • Required Experience


    One (1) year of program coordination experience.

    Additional Qualifications Considered

  • Associates degree with three (3) years’ experience

  • Ability and desire to provide high quality customer service.

  • Communicate effectively and professionally in both verbal and written communications.

  • Self-motivated, team player with the ability to generate ideas, make decisions, and work independently Ability to analyze operating practices to improve efficiency.

  • Detail-oriented and possess excellent follow-up skills Display a strong ethical and professional attitude.

  • Excellent time management skills, including ability to prioritize duties and manage multiple tasks Proficient in Microsoft Office products, including Outlook, Word, and Excel.

  • Required Skill Profession

    Secretaries And Administrative Assistants



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