Program Executive Assistant

Job description

In a world of possibilities, pursue one with endless opportunities.

Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself.

Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential.

Unleash your talent and redefine what’s possible.

**Job Description:**

**Your efficiency keeps the wheels of progress rolling**

Your preference is to do a quality, timely job and you have the skills and confidence to do just that.

You are a realist who can be relied upon to deliver what has been promised when it has been promised.

We like that.

And want to meet you.

**Position Overview:**

Performs numerous administrative support activities, many of which are highly confidential or sensitive in nature for a senior-level executive.

The chosen candidate must exercise discretion and solid judgment in the planning and performance of all the duties and functions of the job.

Excellent communication and organizational skills are required.

Supports operations by compiling, formatting, and reporting information and materials.

Tracks response data from various action items.

Responds to inquiries from managers and employees.

Develops tracking tools for group tasks and projects and maintains a primary calendar for group actions and projects.

Manages calendars and schedules, makes travel arrangements, and processes expense report and accounts payables/invoices.

**While this job can be remote we would prefer a candidate in the Northern VA or DC area.**

**What You’ll Be Doing;**

+ Schedule and organize complex activities such as meetings, travel, video conferences, town hall meetings and department activities.
+ Compose and draft correspondence, including letters, memos, and reports of a highly confidential nature.
+ Organize and prioritize large volumes of information, inquiries, requests, and phone calls.
+ Prepare agendas and meeting briefings.
+ May be responsible for project coordination for small routine projects.
+ Complete expense reports, arrange/book travel, and approve invoices.
+ Responds to inquiries for information and/or delegates inquiries requiring special knowledge and expertise to individuals in various departments who can provide appropriate responses.
+ Establishes and maintains follow-up files and confidential files.
+ Initiates and may develop routine and non-routine reports as appropriate.

Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.

Produces and distributes data in graphic, spreadsheet, or narrative format.
+ May coordinate arrangements for special events including contacting vendors, analyzing competitiveness of pricing, and ensuring timely service or delivery of goods, and authorizing payment.
+ Backup support to other C-Suite Executive Assistants.

**What Required Skills You’ll Bring:**

+ Associate degree in Business Administration (or equivalent) and 15+ years of experience, including at least 5+ years in an administrative capacity for a C-level executive.
+ Experience with a federal contractor required
+ Technically savvy with virtual meeting tools and other office automation software systems
+ Experience working with an executive who has not worked with an assistant a plus

**Skills and Competencies** :

+ Exceptional written and verbal communication, organizational, and interpersonal skills are required.
+ Demonstrated ability in exercising tact, diplomacy, good judgment, and professionalism is also required.
+ Exceptional attention to detail, research and data gathering ability, analytical and negotiation skills.
+ Willingness to accept and embrace change in a dynamic, growing company.
+ Ability to work in a fast-paced environment with little to no supervision.
+ Ability to prioritize tasks and manage multiple projects.
+ Great work ethic accompanied by get-it-done attitude.
+ A knack for problem solving and enjoy helping others.
+ Demonstrated ability to work collaboratively.
+ Ability to maintain strict confidentiality.

**Security Clearance Requirement:**

None

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe.

Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental.

We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace.

Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: $35.05 - $61.35

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices.

To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets.

With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace.

Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Required Skill Profession

Other General