Program Manager of Workforce Training & Continuing Education Apprenticeships Navigator Grant Funded

Job description

Job Summary The Apprenticeship Navigator is a key member of the Workforce Development team, responsible for the coordination, expansion, and sustainability of Registered Apprenticeship Programs (RAPs) at Texas Southmost College (TSC).

This role serves as the central liaison between apprentices, employers, school districts, and workforce agencies, ensuring program quality, compliance, and alignment with labor market demands.

The Navigator supports all phases of apprenticeship development from outreach and enrollment to mentorship and performance reporting with a goal of fostering meaningful career pathways and supporting economic mobility across the region.

Essential Duties and Responsibilities •Lead the implementation of apprenticeship programs, ensuring alignment with grant goals, TWC/DOL standards, and industry needs.
• Oversee the day-to-day operations of multiple RAPs and pre-apprenticeship pipelines.
• Manage program timelines, milestones, and deliverables using real-time tracking systems and dashboards.
• Provide individualized support and mentorship to apprentices throughout their training.
• Connect apprentices with wraparound services, such as transportation assistance and tuition support, in coordination with Workforce Solutions.
• Track apprentice progress, credential attainment, and employment outcomes.
• Cultivate and maintain partnerships with employers, industry associations, and advisory councils.
• Organize quarterly employer roundtables and collaborative events to support program feedback and growth.
• Formalize On-the-Job Learning (OJL) agreements, employer incentives, and curriculum alignment with workforce needs.
• Coordinate targeted outreach campaigns using digital marketing, community events, and school district engagement.
• Collaborate with ISDs (e.g., Brownsville and Point Isabel) to build pre-apprenticeship pipelines for high school students.
• Deploy and oversee apprenticeship ambassadors to promote programs among prospective participants.
• Register apprentices in the DOL RAPIDS system and ensure employer partners comply with progress and wage reporting.
• Submit accurate quarterly and annual reports to the Texas Workforce Commission (TWC) and other funding entities.
• Monitor and enforce compliance with all grant requirements and internal audit protocols.
• Collaborate with the grants management team to track budgets, OJL reimbursements, and program expenditures.
• Utilize software systems like Helping Hands and Cash Draw and Expenditure Reporting (CDER) for financial tracking and compliance documentation.
• Support the preparation of monthly and final grant performance reports.
• Coordinate the delivery and digital archiving of industry-recognized stackable credentials.
• Ensure all instructional materials and assessments are integrated into TWC’s statewide repository.
• Work with faculty and employers to align curriculum with industry standards and certifications.
• May require travel to employer sites, community events, or school districts.
• Occasional evening or weekend hours for events or outreach activities.
• Hybrid work flexibility may be available depending on departmental needs 
• Other duties as assigned.

Required Knowledge and Skills Required Education and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the education and experience required.


• Associate of Applied Science (AAS) from an accredited college or university.
• 3 or more years of experience in workforce development, apprenticeship programs, and or employer engagement.
• Strong knowledge of DOL, TWC, and WIOA apprenticeship policies and systems.
• Experience with grants management, compliance, and reporting.
• Excellent communication, collaboration, and organizational skills.
• Proficiency with digital tools for data tracking, presentations, and communication.

Preferred Education and Experience • Bachelor’s degree from man accredited college or university.
• Bilingual in English and Spanish.
• Familiarity with the Helping Hands Software and DOL RAPIDS platform.
• Experience working with underrepresented student populations and nontraditional learners.
• Knowledge of regional labor market trends in South Texas.

Certificates and Licensures None required Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand.

The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually moderate.
Disclaimer:The duties listed are intended only as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Skill Profession

Operations Specialties Managers