Program Specialist I

Job description

Job Title
Program Specialist I


Agency
Texas A&M University


Department
Institute For A Disaster Resilient Texas



Proposed Minimum Salary
Commensurate



Job Location
Houston, Texas



Job Type
Staff



Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.


Who We Are

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation.

Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world.


What We Want The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.


What You Need to Know

Compensation will be commensurate to the selected hire’s experience.

A cover letter and resume are strongly recommended.


Qualifications

Required EducationBachelor’s degree in a relevant field or an equivalent combination of education and experience


Required Knowledge, Skills, and Abilities
+ Strong ability to multitask and collaborate effectively with colleagues and partners.
+ Excellent command of written and spoken English.
+ Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
+ Strong capability with social media platforms such as LinkedIn, Facebook, Instagram, X, etc.
+ Experience with design and communication tools such as Adobe Photoshop and Illustrator.
+ Ability to work independently as well as collaboratively in a fast-paced, dynamic environment.
+ Flexibility in adapting to changing work schedules and tasks, including occasional non-standard working hours.



Preferred Qualifications
+ Three years of related experience preferably in higher education.
+ Experience in a university environment developing and implementing programs that promote research.
+ Experience in administering programs.
+ Experience with analyzing and resolving conflicts, team building, group dynamics, and problem solving.



Responsibilities
+ Program Planning and Coordination- Assists in planning, developing, implementing, coordinating, and monitoring programs and services.

Assists in the coordination of assigned programs.

Assists with community meetings and materials.

Assists in planning, developing, implementing, coordinating, and monitoring specialized programs such as conferences, seminars, workshops, and meetings to facilitate program goals.

Coordinates specialized program communications and marketing materials.

Assists in the development of policies and procedures.

Assists with proposal development and program reports.
+ Program Administration and Support- Assists with the many administrative duties required by grants, including booking travel for participants, coordinating travels, processing travel reimbursements, and managing stipends.

Liaises with participants in the programs to ensure all administrative processes are completed correctly.

Assists in the preparation of annual budgets, reports, and other documents.

Creates, establishes, and maintains program files, databases, correspondence, and program materials.

Supports purchase orders and requisitions.

Coordinates with the operation team.
+ Program Collaboration and Communication- Coordinates communications with international partners, program participants, and other collaborators through meetings and follow-ups.

Schedule, attend, document meetings, conferences, and other collaborative activities.

Serves as the primary point of contact for program inquiries and coordination information and coordinates responses to requests for program information via email and social media.

Design and produce materials such as brochures, pamphlets, and posters.

Promote program activities, events, outcomes and other program-related information via social media and other platforms.
+ Research & Industry Trends- Assists in researching industry programs.



Other Requirements and Factors
+ This position is security sensitive.
+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.



Why Texas A&M University?



We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.


+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
+ Automatically enrollment in the Teacher Retirement System of Texas
+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more
+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee



Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached.

Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.

We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.


All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Veterans/Disability Employer.

Required Skill Profession

Other General