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Urgent! Project Administrator Job Opening In Washington – Now Hiring IntePros Consulting



Job description

IntePros is currently looking for a  Project Administrator  to join our client, a growing engineering consulting firm in Washington, DC.

In this role, the  Project Administrator  will provide administrative and accounting support to our growing site's investigation, remediation and environmental management practice areas.

They will also interact directly with client billing and accounting staff, as well as with clients, vendors, and subcontractors.

The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.

Project Administrator Job Responsibilities:

  • Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.

    Verify and/or edit project rate schedules and demographic data provided by Project Managers.
  • Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
  • Review employee expense reports in a timely manner to facilitate payment and processing.

    Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
  • Understand the timesheet flow as it relates to labor, class codes and project billing.
  • Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation.

    Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
  • Track accounts receivable and accounts payable as needed for project processing.
  • Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
  • Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.
  • Project Administrator Qualifications:

  • Associate’s degree with a major in accounting or finance.

    (required)
  • At least 1 year of related project administration experience for a professional services firm, preferably in an engineering environment, or equivalent combination of education and experience.

    (required)
  • Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence, and memoranda; and ability to effectively write moderately complex correspondence and memoranda.

    (required)
  • Knowledge of job costing, contract file administration and comprehension of project revenue.

    (required)
  • Working knowledge of Microsoft Office and proficiency in Excel.

    (required)
  • Prior experience with BST.

    (preferred)
  • #LI-MF1


    Required Skill Profession

    Business Operations Specialists



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      Unlock Your Project Administrator Potential: Insight & Career Growth Guide


    • Real-time Project Administrator Jobs Trends in Washington, United States (Graphical Representation)

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    • Are You Looking for Project Administrator Job?

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    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at IntePros Consulting adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
      • 3. Impartiality
      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
    • What Is the Average Salary Range for Project Administrator Positions?

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    • Interview Tips for Project Administrator Job Success
      IntePros Consulting interview tips for Project Administrator

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the IntePros Consulting's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
      • Dress Professionally: Choose attire appropriate for the company culture.
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      • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
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      • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
      Additional Tips:
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      • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
      • Turn Off Phone: Avoid distractions during the interview.
      Final Thought:

      To prepare for your Project Administrator interview at IntePros Consulting, research the company, understand the job requirements, and practice common interview questions.

      Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the IntePros Consulting's products or services and be prepared to discuss how you can contribute to their success.

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