Urgent! Project/Program Manager 5 Job Opening In City of Newark California – Now Hiring Zobility
Scope of Work (SOW)
Implementation of Fully Integrated Vehicle Program Timeline
1.
Project Overview
The objective of this engagement is to implement a fully integrated Vehicle Program timeline management system using Primavera P6 or a comparable project management tool.
The system will enable seamless integration and visibility across multiple workstreams, including Design, Engineering, Operations, and Enterprise functions.
The timeline tool will support detailed planning, scheduling, resource management, and reporting across the Vehicle Program lifecycle.
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2.
Scope Description
2.1 Core Deliverable
" Deployment and configuration of a centralized, integrated project timeline tool (Primavera P6 or equivalent).
" Integration of key Vehicle Program workstreams: Design, Engineering, Operations, and Enterprise functions.
" Development of customized dashboards and reporting aligned with stakeholder requirements.
" Training and knowledge transfer for internal teams.
2.2 Workstreams Covered
" Design: Concept development, design iterations, approvals.
" Engineering: Detailed engineering schedules, testing, validation, and changes.
" Operations: Manufacturing readiness, supply chain, logistics, and operational milestones.
" Enterprise Functions: Budgeting, resource allocation, risk management, and executive reporting.
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3.
Project Phases & Timeline
Phase 1: Pilot Implementation (Due by October 31, 2025)
" Setup of Primavera P6 environment tailored for Vehicle Program use.
" Integration of a limited scope pilot covering critical path through Design, Engineering and manufacturing workstreams.
" Development of initial workflows, milestone definitions, and resource allocation parameters.
" Validation of timeline data accuracy and integration points with other systems.
" Delivery of pilot-ready timeline and walkthrough with key stakeholders.
" Initial training session for pilot users.
Phase 2: Full Workstream Integration (Nov 2025 Feb 2026)
" Expand integration to include full Design, Engineering, Operations, and Enterprise workstreams.
" Consolidation of all program schedules into one master timeline.
" Customization of dashboards and reports for cross-functional visibility.
" Implementation of collaboration and update workflows between teams.
" Ongoing training sessions and documentation updates.
Phase 3: Optimization & Rollout (Mar 2026 May 2026)
" System optimization based on user feedback and performance metrics.
" Finalization of integration points with other enterprise tools (e.g., ERP, PLM).
" Full rollout across all Vehicle Program teams and stakeholders.
" Comprehensive training program and support materials delivered.
" Establishment of ongoing maintenance and support framework.
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4.
Vendor Responsibilities
" Provision of all necessary software licenses, if applicable.
" Configuration and customization of Primavera P6 or equivalent tool.
" Integration planning and execution across all designated workstreams.
" Regular progress reporting and status meetings with the Lucid project team.
" Conducting workshops and training sessions.
" Providing detailed documentation, including configuration, workflows, and user manuals.
" Post-implementation support for at least 3 months after full rollout.
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5.
Lucid Responsibilities
" Provide access to current program data, systems, and subject matter experts.
" Facilitate coordination across internal teams and stakeholders.
" Review and approve deliverables within agreed timelines.
" Provide feedback during pilot and subsequent phases.
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6.
Success Criteria
" Pilot timeline implemented and validated by Oct 31, 2025.
" Full integration and consolidated timeline available by Feb 2026.
" End-to-end solution operational with trained users and documented workflows by May 2026.
" Positive user feedback and demonstrated improvements in program visibility and coordination.
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7.
Assumptions & Constraints
" Vendor will have appropriate access to Lucid systems and data.
" Lucid internal resources will be available for collaboration and reviews.
" Any changes in scope beyond initial agreement will be handled via formal change requests.
Detailed Timeline and Workstream Deliverables
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Phase 1: Pilot Implementation (By October 31, 2025)
Objective:
Deliver a working pilot timeline integrating critical path through Design, Engineering and manufacturing workstreams.
Workstream Deliverables Key Activities Due Date
Design - Pilot schedule for initial design milestones (concept, reviews, approvals)
- Defined tasks, durations, dependencies - Gather design milestones and task info
- Map tasks into Primavera P6
- Validate dependencies and constraints October 10, 2025
Engineering - Pilot schedule for key engineering tasks (detailed design, testing phases)
- Integration points with Design pilot schedule - Collect engineering task data
- Setup preliminary resource allocation
- Align timelines with Design pilot October 15, 2025
Operations - Identify key manufacturing readiness milestones (for pilot visibility only) - Initial operations milestone definitions October 20, 2025
Enterprise - Define key enterprise reporting metrics and requirements for pilot phase - Develop initial dashboard templates for pilot October 25, 2025
Overall - Primavera P6 pilot environment setup and configuration
- Validation workshop with stakeholders
- Training session for pilot users - Tool configuration
- Data import
- Pilot review meeting October 31, 2025
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Phase 2: Full Workstream Integration (Nov 2025 Feb 2026)
Objective:
Expand and integrate Design, Engineering, Operations, and Enterprise workstreams fully, consolidate timelines, and implement collaboration workflows.
Workstream Deliverables Key Activities Due Date
Design - Full design schedule including all phases and review cycles
- Updated dependencies and resource plans - Complete design task mapping
- Resource leveling and conflict resolution December 15, 2025
Engineering - Complete engineering schedule with detailed testing and validation tasks
- Integrated with Design and Operations - Engineering resource planning
- Risk and issue tracking integration December 30, 2025
Operations - Comprehensive operations schedule (manufacturing, supply chain, logistics)
- Linkages with Engineering milestones - Data gathering from operations teams
- Setup critical path and lead times January 15, 2026
Enterprise - Enterprise functions timeline (budgeting, resource management, risk)
- Custom dashboards and executive reports - Configure KPIs and reporting metrics
- Integrate data sources for real-time reporting January 31, 2026
Overall - Master integrated Vehicle Program timeline
- Cross-workstream collaboration workflows
- User training and documentation updates - Finalize workflows
- User acceptance testing (UAT)
- Training sessions February 28, 2026
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Phase 3: Optimization & Rollout (Mar 2026 May 2026)
Objective:
Optimize system based on feedback, complete integration with enterprise tools, and perform full rollout with training and support.
Workstream Deliverables Key Activities Due Date
Design - Post-rollout support and fine-tuning based on user feedback - Collect feedback and refine design workflows March 31, 2026
Engineering - Integration with other engineering systems (e.g., PLM)
- Final performance tuning - API/configuration for data sync
- Optimize resource usage April 15, 2026
Operations - ERP and supply chain system integration
- Finalized operations timeline visibility - Test integration points
- Update milestone alerts April 30, 2026
Enterprise - Finalized dashboards and executive reports
- Rollout training materials and sessions - Create knowledge base and FAQs
- Conduct train-the-trainer workshops May 15, 2026
Overall - Full program-wide rollout
- Ongoing maintenance and support plan established - Go-live support
- Transition to client support team May 31, 2026
Training Plan for Vehicle Program Timeline Implementation
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Training Objectives
" Equip users with necessary skills to use Primavera P6 for program scheduling, tracking, and reporting.
" Enable effective collaboration across Design, Engineering, Operations, and Enterprise teams.
" Ensure smooth transition from legacy processes to integrated timeline management.
" Provide ongoing support and knowledge reinforcement.
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Training Overview by Phase
Phase 1: Pilot Training (October 2025)
Audience:
" Core Design, Engineering, Manufacturing and Program Management pilot users (Project schedulers, planners, leads)
Goals:
" Introduce Primavera P6 environment setup for pilot use
" Demonstrate entry and management of design, engineering and manufacturing tasks
" Familiarize users with pilot-specific workflows and reporting dashboards
Format & Duration:
" 1 half-day virtual or onsite workshop
" Hands-on exercises using pilot data
" Q&A session
Materials:
" Quick Start Guide (Pilot Version)
" Pilot Process Workflow Diagram
" FAQ document
Follow-up:
" Weekly office hours for 1 month post-training for troubleshooting and support
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Phase 2: Full Workstream Training (Dec 2025 Feb 2026)
Audience:
" All Design, Engineering, Operations, and Enterprise functional users
" Project managers and program coordinators
Goals:
" Comprehensive training on Primavera P6 full functionality
" Task scheduling, resource allocation, dependencies, and risk tracking
" Using dashboards and reports tailored to each workstream
" Collaboration and update workflows between teams
Format & Duration:
" Series of modular training sessions (3 sessions, 2-3 hours each)
" Separate tracks for each workstream + combined session for cross-functional collaboration
" Hands-on practice and scenario walkthroughs
Materials:
" Full User Manual
" Workstream-specific quick reference sheets
" Video tutorials covering core functionalities
" Troubleshooting guide
Follow-up:
" Bi-weekly drop-in sessions for 2 months
" Dedicated support channel (email/slack) for user queries
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Phase 3: Optimization & Rollout Training (Mar May 2026)
Audience:
" All program users including new hires
" Training champions and super-users within each team
Goals:
" Reinforce best practices and advanced features
" Train-the-trainer sessions for internal champions
" Review and update of workflows based on feedback
" Introduce integration with other enterprise systems (ERP, PLM)
Format & Duration:
" Train-the-Trainer workshops (2 full days)
" Refresher webinars (1 hour each) covering advanced topics and new features
" On-demand training videos and e-learning modules
Materials:
" Champion Training Guide
" Updated training video library
" Integration user guides
" Knowledge base articles and FAQs
Follow-up:
" Monthly check-ins with champions for 3 months post-rollout
" Ongoing refresher courses available on demand
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Training Success Metrics
" User attendance and participation rates
" Completion rates of hands-on exercises and quizzes
" Feedback surveys measuring confidence and usability
" Reduction in support tickets related to timeline tool usage
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Unlock Your Project Program Potential: Insight & Career Growth Guide
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Great news! Zobility is currently hiring and seeking a Project/Program Manager 5 to join their team. Feel free to download the job details.
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