Proposal Manager

Job description

**Description**

**Compensation Range (Northern California Region)**

+ **Base Salary: $86,000 -$96,000**
+ **Cost of Living adjustment (COLA) : $33,000**
+ **Total Direct compensation: Base salary + COLA: $119,000 - $129,000**

**Any Employment Offers are Contingent Upon Successful Completion of the Following:**

+ Verification of Work Authorization and Employment Eligibility
+ Substance Abuse Screening
+ Physical Exam (if applicable)
+ Background Checks for Badging/Security Clearances (if applicable)

**About Hensel Phelps:**

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation.

Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country.

Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

**Position Description:**

As an integral member of the Hensel Phelps Northern California Project Development team, the Proposal Manager is primarily responsible for growing the company’s presence in the region through the development of engaging proposals.

The proposal manager leads multi-disciplinary teams through the procurement process with efficiency and organization, ensuring that winning strategies are developed and implemented.

This key team member also supports both internal and external marketing campaigns and works with the Marketing Communications team to provide creative direction to the Project Development group.

**Position Qualifications:**

+ Bachelor’s degree in Marketing, Communications or a related field.
+ 7-10 years of AEC marketing experience and/or a combination of education and experience.
+ Microsoft Office Suite competency.
+ Highly proficient in Adobe Suite (InDesign, Photoshop, Illustrator, etc.).
+ Experience with data asset management software (Bynder, etc) and CRM software.

+ Excellent writing and editing skills.
+ A desire to manage and build a team of marketing professionals.
+ An eye for design and an ability to provide creative direction.
+ Experience preparing teams for interviews and presentations.
+ Ability to work with diverse groups and develop productive relationships with team members at all levels.
+ Experience leading large, design-build teams a plus.

**Essential Duties:**

+ Leads and manages the proposal team and resources throughout the full proposal process to ensure a top-quality, competitive, and winning response to comprehensive RFQs/RFPs and related documents.
+ Ensures compliance with RFQ/RFP requirements and company standards throughout the proposal process.
+ Defines overall proposal strategy and vision to ensure the incorporation of winning content.
+ Works collaboratively with project executives, operations team members and subject matter experts to gather relevant data, insights and differentiators for creative and cohesive proposal content and other marketing materials, such as awards submissions.
+ Champions proposal best practices, including compliance, storytelling, and visual presentation standards.
+ Spearheads the management and maintenance of data management systems including data gathering and confirmation of accuracy and completeness.
+ Conducts post-proposal debriefs and lessons-learned sessions to continuously improve proposal processes and team performance.
+ Supports interview preparation and presentation development, including coaching teams, refining messaging and coordinating visuals.
+ Coordinates final photography of projects in collaboration with Marketing Communications team, the project team and external team members.
+ Manages, coaches, trains and mentors marketing coordinator, senior marketing coordinator and proposal lead team members in all aspects of the job to ensure growth.
+ Stays current on industry trends and competitor strategies, incorporating insights into proposal strategy and positioning.

**Physical Work Classification & Demands:**

• Light Work.

Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type.

The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

**Benefits:**

Hensel Phelps provides generous benefits for our salaried employees.

This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) _(HSA not available in Hawaii)_ , and our employee assistance program (EAP).

It also is eligible for employee paid enrollment in vision and dental insurance.

Hensel Phelps also believes in the importance of taking time to recharge.

As a result, salaried employees are eligible for paid time off beginning upon hire.

Salaried positions _(project engineers and above)_ participate in an annual bonus plan, subject to company and employee performance.

Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy.

Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies.

Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

**Equal Opportunity and Affirmative Action Employer:**

Hensel Phelps is an equal opportunity employer.

Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities.

Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

41 CFR 60-1.35(c)

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Required Skill Profession

Other General