Records Manager & Archivist

Job description

Posting Information


Posting Number2026053

Posting/Functional TitleRecords Manager & Archivist

University Pay Plan TitleLibrarian

LocationSan Marcos

DepartmentUniversity Libraries

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,000.00 - $5,833.33

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Master’s Degree in library/information science from a program accredited by the American Library Association, or equivalent Library Science program.

+ Formal coursework or training in archives management and/or special collections librarianship.

+ Familiarity with university records management practices and records retention schedules.

+ Strong problem-solving skills and ability to communicate complex information to a wide range of audiences.


Preferred Qualifications

+ Familiarity with best practices in records management and compliance with a regulated Records Retention Schedule.

+ Experience working with archival collections and university records.

+ Knowledge of best practices in managing records that include sensitive information.

+ Ability to deliver training and/or online resources relating to archives or records management.


Job Description
The Records Manager and Archivist will develop and maintain the university records and archives collections.

These are part of the Special Collections and Archives and range across disciplines, time periods, and formats, and include materials that document and preserve the history of Texas State University.

The records and archival collections include the organizational records of the university and the various departments, labs, and centers, as well as faculty papers and research, curricula, publications, and materials that document student and community life.

The Records Manager and Archivist will provide vision and leadership on the use of university records and identification of those with enduring research and historical value to be added permanently to the Special Collections and Archives.

Job Duties

+ Collaborates with University units to advance the management of university records, and advise on records retention schedules, preservation, and transfer.

+ Writes and updates records schedules to ensure compliance with legal and regulatory requirements for public institution records management and retention.

+ Ensures that records storage for temporary records in all formats is appropriate and in keeping with current records management practices.

+ Identifies, selects, and acquires Texas State University archival collections, faculty papers, and institutional records in digital and physical formats.

+ Arranges and describes university archives materials for the permanent collection using ArchivesSpace.

+ Collaborates with Libraries and Special Collections and Archives to field inquiries about the archives and university history.

+ Participates in shared decision-making for Special Collections and Archives collection development, programs, and policies.

+ Coordinates and collaborates with colleagues on promotion and access to Special Collections and Archives and developing resources to support research.

+ Maintains updated information on Records Retention Schedule and provides training resources to communicate this across the university.

+ Other duties as assigned.


Additional Information to Applicants

Job Open Date09/26/2025

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States.

The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future.

As a Texas State employee, you’ll enjoy:


Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.


At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community.

Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54292


Applicant Document

Required Skill Profession

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