Regional Program Analyst

Job description

Summary The purpose of the Regional Program Analyst is to provide support to the Regional Child and Youth Program (CYP) Manager through the conduct of various analysis functions including financial analysis, staff advisory analysis services, personnel administration, and general administrative support for assigned organizational elements.

Responsibilities The Regional Program Analyst is responsible for managing and coordinating CYP operations by providing a variety of program and financial analysis functions and general administrative support.

This includes budgeting and financial management, data reporting, administrative support, personnel management, and communications, among other tasks.

These tasks are summarized below.

Budgeting and Financial Management Advises the CYP Manager on the efficient execution of the budget through the review, tracking, and evaluation of NAF and APF budget requests, and requests for apportionments, expenditures, obligations, reprogramming, allotments and NAF restricted cash.

Ensures that the operating budget, which includes both Appropriated Fund (APF) and NAF, is spent/executed in accordance with established guidance.

Reviews data submitted for consistency with previous estimates, current levels of operation, and anticipated changes.

Revises data for inclusion in budget reports and schedules as required.

Recommends and implements improvements in the financial management of funds.

Assists the Regional CYP Manager in the development of long range financial, budget, phasing, execution, and spending plans.

Develops spreadsheets to collect and report financial data, manpower requirements, payroll and personnel information, facility requirements, revenue data, program changes, utilization, requirement trends, and indirect costs.

Conducts specialized studies in such areas as the use of obligated funds to meet future needs, manpower utilization, document control, office automation, and effectiveness of service provided by other administrative offices (e.g., regional NAF Common Support Office, comptroller, procurement, regional NAF personnel office, and HRO).

Conducts detailed financial forecast reviews and other related studies designed to improve the effectiveness of management support functions.

Data Reporting Collects, reviews and prepares reports for regional and Commander, Navy Installations Command (CNIC) reports and data calls.

This includes development of reporting templates, verification of data accuracy, and analysis of data received.

Reports may include program enrollment staffing, parent fees, United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP), and waiting list information.

Analyzes and evaluates the effectiveness of CYP programs or operations in meeting established goals and objectives.

Administrative Support Develops and reviews regional CYP Standard Operating Procedures (SOPs) to ensure accordance with applicable instructions.

Coordinates the acquisition of a wide variety of administrative functions including space, records, mail, property management, communications, travel transportation, procurement of supplies, equipment, printing and reproduction services.

Liaisons with staff and/or supporting functional offices, (i.e., personnel, comptroller, office functions, procurement) to provide adequate and timely services.

Personnel Management Serves as the program point of contact and liaison for Human Resources guidelines and regulations pertaining to GS, NAF and active duty military personnel assigned, as applicable.

Advises management on basic classification, position management, recruitment and selection, training and award processes.

Maintains accurate tracking systems for personnel programs and responds to specific queries from the personnel office for factual or statistical data.

Uses mission and function statements, staffing plans and projected work requirements to develop training plans, long term training needs, EEO goals, awards distribution and performance rating reviews.

Communications Represents the Regional CYP Manager in administrative and financial matters at military and civilian community conferences or meetings.

Originates and/or reviews official correspondence pertaining to the CDC, CDH, School Age Care (SAC) program, Youth Program and R&R program.

Reviews and releases technical and administrative reports as required.

Maintains liaison and communications with Morale Welfare Recreation (MWR), regional headquarters, Commander Navy Installation Command (CNIC), and echelons of higher authority, as applicable, through correspondence and personal contact.

Coordinates, consolidates and/or prepares special briefings and formal presentations on administrative and technical issues for management.

Coordinates, responds and tracks documentation regarding CNIC CYP inspections in accordance with cited regulations.

Coordinates responses to CNIC inspection findings and ensures follow-up until all issues are resolved.

Additional Responsibilities Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position.

Applicants are encouraged to be clear and specific when describing their experience level and KSAs. 3 years specialized experience in professional management, financial management, and administration OR a combination of appropriate education and experience.

Extensive knowledge of budgeting, financial management and planning and a working knowledge of project planning and initiation including knowledge of construction and special projects.

In-depth knowledge and background in child and youth development programs and services including principles, practices and techniques of early childhood and youth development.

Knowledge of facility design, functional use and maintenance concepts, and other regulations and instructions relative to military CDC, CDH, SAC, and Youth programming, in addition to R&R services.

Knowledge of EEO program and objectives.

Skill to lead and influence the actions of others in obtaining cooperation and assistance to accomplish the CYP mission.

Skill in program planning and projection, organizing, management, and administration to devise and carry out the variety of exceptionally complex program components and services in the Region.

Ability to supervise others, exercise sound business skills, and provide positive personnel management.

Ability to formulate management techniques or practices to accommodate unique or special problems or situations related to the CYP.

Ability to conduct comprehensive analysis of organizational structures, methods, and procedures.

Ability to negotiate agreements, settle disputes, obtain and maintain good relations, ensure bargaining in good faith is recognized and accepted by labor units.

Ability to communicate in English, both orally and in writing, and possess strong interpersonal communication skills.

Education Equivalent of 3 years experience in professional management, financial management, and administrative experience that qualifies the person for the position.

OR 2-year degree related to business administration, school administration, leadership and management, early childhood management or communication with 2 years of professional management, financial management, and administrative experience.

OR 4-year degree in the same fields with 1 year of professional management, financial management, and administrative experience.

Additional Information To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees.

Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Executive Order 12564 requires a Federal workplace free of illegal drugs.

According to the Executive Order, all Federal employees are required to remain drug free throughout their employment.

Commander, Navy Installations Command is a Drug-Free Federal Workplace.

The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws.

A positive drug test result for marijuana (or any other drug tested for) will result in withdrawal of the tentative job offer and ineligibility to apply for a position within the Department of Defense for 6 months from the date of the drug test.

All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC).

The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems.

This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05.

Per Department of Defense Instruction (DoDI) 1402.05 Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense.

Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care.

Required Skill Profession

Other General