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Scheduling Specialist Job Opening In Grapevine – Now Hiring Baylor Scott White Health


Job description

JOB DESCRIPTION

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities.

Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

  • We serve faithfully by doing what's right with a joyful heart.
  • We never settle by constantly striving for better.
  • We are in it together by supporting one another and those we serve.
  • We make an impact by taking initiative and delivering exceptional experience.
  • Benefits

    Our benefits are designed to help you live well no matter where you are on your journey.

    For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

  • Eligibility on day 1 for all benefits
  • Dollar-for-dollar 401(k) match, up to 5%
  • Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
  • Immediate access to time off benefits
  • At Baylor Scott & White Health, your well-being is our top priority.

    Note: Benefits may vary based on position type and/or level

    Job Summary

    The Admin Assistant helps team members, large teams, or department directors.

    Collects, reviews, and examines data.

    Prepares reports, charts, budgets, and other presentation materials.

    Responds to or routes routine inquiries from external or internal sources.

    Uses own correspondence or other messaging.

    Schedules and coordinates meetings, travel, and other group activities.

    May create and distribute reports on a regular schedule.

    Essential Functions of the Role

  • Accurately and quickly prepares routine communications, reports, forms, and correspondence.

    Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
  • Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
  • Schedules, organizes, and operates conferences, seminars, and events.

    Recommends vendors for services and oversees material production and distribution.

    Coordinates logistics and serves as a liaison with vendors.

    Takes meeting minutes and disseminates them to appropriate parties.
  • Answers and screens phone calls for the office or department.

    Routes calls as appropriate within customer service guidelines.

    Accurately records messages and delivers them to the appropriate party promptly.

    Establishes and takes appropriate action as required.
  • Greets visitors, guests, and employees promptly and courteously.

    Determines their needs and provides help according to policies and procedures.

    If unable to assist, refers them to the appropriate party or department.
  • Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
  • Monitors supply levels and orders accordingly.

    Receives, stores, and distributes supplies.

    Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
  • Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
  • Key Success Factors

  • Knowledge of office procedures.
  • Able to provide consistently excellent customer service with lenity, patience and confidence.
  • Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
  • Social skills to interact with a wide-range of constituencies.
  • Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
  • Able to communicate thoughts clearly; both verbally and in writing.
  • Must be able to read, write and follow instructions and flow chart protocols.
  • Able to stay calm and helpful during stress.

    Takes appropriate steps to resolve issues.
  • Able to work carefully, with a high attention to detail.
  • Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
  • Proficient with MS Office suite including Word, Excel, PowerPoint.
  • Belonging Statement

    We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.

    QUALIFICATIONS

  • EDUCATION - Diploma/GED Equivalent
  • EXPERIENCE - 2 Years of Experience
  • Required Skill Profession

    Information And Record Clerks


    • Job Details

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    Unlock Your Scheduling Specialist Potential: Insight & Career Growth Guide


    Real-time Scheduling Specialist Jobs Trends (Graphical Representation)

    Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Scheduling Specialist in Grapevine, United States, highlighting market share and opportunities for professionals in Scheduling Specialist roles.

    177153 Jobs in United States
    177153
    38 Jobs in Grapevine
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    Download Scheduling Specialist Jobs Trends in Grapevine and United States

    Are You Looking for Scheduling Specialist Job?

    Great news! is currently hiring and seeking a Scheduling Specialist to join their team. Feel free to download the job details.

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    The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Baylor Scott White Health adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:

    1. Independence

    2. Loyalty

    3. Impartiapty

    4. Integrity

    5. Accountabipty

    6. Respect for human rights

    7. Obeying United States laws and regulations

    What Is the Average Salary Range for Scheduling Specialist Positions?

    The average salary range for a varies, but the pay scale is rated "Standard" in Grapevine. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    What Are the Key Qualifications for Scheduling Specialist?

    Key qualifications for Scheduling Specialist typically include Information And Record Clerks and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

    How Can I Improve My Chances of Getting Hired for Scheduling Specialist?

    To improve your chances of getting hired for Scheduling Specialist, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    Interview Tips for Scheduling Specialist Job Success

    Baylor Scott White Health interview tips for Scheduling Specialist

    Here are some tips to help you prepare for and ace your Scheduling Specialist job interview:

    Before the Interview:

    Research: Learn about the Baylor Scott White Health's mission, values, products, and the specific job requirements and get further information about

    Other Openings

    Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

    Dress Professionally: Choose attire appropriate for the company culture.

    Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

    Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

    During the Interview:

    Be Punctual: Arrive on time to demonstrate professionalism and respect.

    Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

    Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

    Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

    Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

    Follow Up: Send a thank-you email to the interviewer within 24 hours.

    Additional Tips:

    Be Yourself: Let your personality shine through while maintaining professionalism.

    Be Honest: Don't exaggerate your skills or experience.

    Be Positive: Focus on your strengths and accomplishments.

    Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

    Turn Off Phone: Avoid distractions during the interview.

    Final Thought:

    To prepare for your Scheduling Specialist interview at Baylor Scott White Health, research the company, understand the job requirements, and practice common interview questions.

    Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Baylor Scott White Health's products or services and be prepared to discuss how you can contribute to their success.

    By following these tips, you can increase your chances of making a positive impression and landing the job!

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