Senior Marketing and Communications Coordinator

Job description

**Description**

**About Hensel Phelps:**

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation.

Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country.

Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

**Position Description:**

The Proposal Lead is a key member of our Project Development Team responsible for growing the company’s presence throughout the Southwest with a focus on client research, client development, marketing, proposal creation and management, communication strategies and outreach, and most importantly, project procurement.

This role will report to the Project Development Director and work within our overall Project Development and Marketing Group.

Developing and designing proposal content, client and statements of qualifications, and presentations take top priority because each of these deliverables supports bringing in new work.

The proposal lead is responsible for creating and supporting the development of multiple simultaneous proposal responses including request for qualifications (RFQ) and request for proposals (RFP).

The proposal lead will work closely with the proposal manager, Project Development Director and regional leadership in executing effective proposals and marketing initiatives.

The Proposal Lead is responsible for authoring, editing, and organizing the various components of a proposal package to ensure content is comprehensive and client specific, and in accordance with the Hensel Phelps brand standards.

**Position Qualifications:**

+ Bachelor's degree in marketing, communication, journalism, business administration, architecture, construction management or engineering.
+ Excellent verbal and written communication skills.
+ Must demonstrate strong analytical and problem-solving skills.
+ 5+ years of professional experience, in the A/E/C industry.
+ 3+ years of management experience in the A/E/C industry.
+ 3+ years’ experience with Client Relationship Management software.
+ Must be highly organized with superb task management skills.
+ Microsoft Office Suite Competency (Word, PowerPoint, Excel, and Outlook).
+ Demonstrated strong writing, editing, and proofreading skills.
+ Ability to manage multiple projects/deadlines and accommodate shifting priorities.
+ Ability to effectively communicate with senior management, supervisors, peers, and clients.
+ Strong accuracy and attention to detail.
+ Experience conducting research and applying analytical skills.
+ Ability to work independently and in a team environment.
+ Thorough understanding of construction industry terminology and procedures.
+ Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with strong graphic design and layout capabilities.

**Preferred Qualifications:**

+ Certified Professional Services Marketer (CPSM)

**Essential Duties:**

+ Leads/Champions all responses to Request for Qualifications (RFQs) and Request for Proposal (RFPs) efforts assigned including responses for complex design-build pursuits, CMAR, IPD, IFOA, and occasional hard bid projects.
+ Ensures the highest quality and competitiveness of all RFQ/RFP responses meet or exceed the overall theme, technical scope, staff qualifications, and experience.
+ Ensures quality, accuracy and graphically pleasing materials.
+ Creates, maintains and ensures strong team collaboration and productivity with all required team members.
+ Prepares proposal materials including graphics, writing, editing, verifying and formatting maintaining the highest quality standards of accuracy, timeliness, high and smart articulation.
+ Works closely with the project team in preparation of the interview with the client and collaborates to create all presentation materials.
+ Leads proposal kickoff and capture planning discussions by confirming win themes are clearly expressed and incorporated into the responses.
+ Proactively tracks and maintains communication with all team members throughout the project pursuit efforts including assignments.
+ Oversees input into company-wide databases with project and proposal information on an ongoing basis, as assigned.
+ Coach and mentor coordinators to be prepared for additional responsibilities within the organization within the proposal focus areas.
+ Be a strong ambassador, curator, and protector of the Hensel Phelps brand, ensuring consistency in corporate image and brand throughout all online activities and events.

**Physical Work Classification & Demands:**

+ Light Work.

Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
+ The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type.

The frequency of each action varies by workflow and office activity.
+ Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
+ Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
+ The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
+ Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
+ Constantly reads written communications and views email submissions.
+ The person in this position regularly sits in a stationary position in front of a computer screen.
+ Visual acuity and ability to operate a vehicle as certified and appropriate.
+ Rarely exposed to high and low temperatures
+ Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

**Benefits:**

Hensel Phelps provides generous benefits for our salaried employees.

This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) _(HSA not available in Hawaii)_ , and our employee assistance program (EAP).

It also is eligible for employee paid enrollment in vision and dental insurance.

Hensel Phelps also believes in the importance of taking time to recharge.

As a result, salaried employees are eligible for paid time off beginning upon hire.

Salaried positions _(project engineers and above)_ participate in an annual bonus plan, subject to company and employee performance.

Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy.

Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies.

Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

**Equal Opportunity and Affirmative Action Employer:**

Hensel Phelps is an equal opportunity employer.

Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities.

Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Required Skill Profession

Other General