Senior Proposal Coordinator

Job description

Posting Information


Posting Number2026077

Posting/Functional TitleSenior Proposal Coordinator

University Pay Plan TitleSr Proposal Coordinator

LocationSan Marcos

DepartmentSponsored Programs

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,000-$5,416.67

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Knowledge of: applicable federal regulations 2 CFR 200 (Uniform Guidance), applicable state regulations, and various funding source requirements (such as NIH , NSF , and NEH ); accounting and auditing standards (such as GASB and GAAS ).

+ Bachelor’s degree.

+ Experience in budget development and review.

+ Skilled in oral & written communications.

+ Ability to conduct training sessions and develop training materials.

+ Experience with PC & mainframe computer systems.

+ Experience with proposal review and preparation.


Preferred Qualifications

Job Description
Senior Proposal Coordinator is responsible for coordinating all aspects of preparation and submission of grant proposals including budget preparation.

Job Duties
Office Process and Procedure:Assist with developing and maintaining the University proposal submission and review process.
Professional Development:Maintain up-to-date knowledge of federal, state, local, system, and university policies; stay current on industry issues and trends.

Possess technical expertise in electronic submission portals (e.g., Grants.gov, E-grants, Tex-grants, NSF Fastlane/Research.gov) and compliance areas (effort, human subjects, export control, homeland security).
Proposal Preparation:Advise, review, and assist in budgets and submissions for new and continuation proposals.

Ensure compliance with sponsor guidelines and coordinate with PIs to include required documentation ( PRF , eligibility, IDC waivers, agency forms, commitment letters).Budget Development:Review and analyze costs, cost sharing, F&A exclusions, COLA , wages, justifications, subcontracts, and collaborators.

Coordinate adjustments with PIs as needed.
F&A Cost Recovery:Promote use of the federally negotiated F&A rate to maximize recovery.

Serve as electronic data administrator for proposal submission and maintain required records.

Prepare and deliver award packages to post-award within 24 hours.

Route proposals and budgets for Chair, Dean, Director, VP/ AVP approvals.
Communication Skills:Clearly explain issues, build relationships, provide recommendations, and deliver quality customer service.

Assist faculty and staff with locating proposal resources (e.g., tuition rates, dorm availability).

Identify proposals needing additional reviews (tech transfer, IP, export control).

Provide faculty/staff training, maintain materials, and attend meetings.

Monitor/report effort commitments and other support.

Prioritize workload and follow management directives.
Office Practices:Use office equipment, update system data, retrieve SAP information, and respond to calls/emails within 24 hours.
Other Duties/Special Projects:Update forms, train new staff, prepare annual F&A redistribution, generate requested reports, and perform other duties as assigned.

Additional Information to Applicants

Job Open Date10/07/2025

Job Close Date (posting closes at midnight)10/22/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future.

As a Texas State employee, you’ll enjoy:


Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.


At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community.

Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/54385


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