Senior Subcontracts Administrator

Job description

Description of Duties:

We’re looking for a detail-oriented and proactive Senior Subcontracts Administrator to manage and administer a portfolio of subcontractors for Amentum's Missile Defense Division.

This role ensures that subcontracting activities are executed in compliance with federal regulations, corporate policies, and contract requirements, while helping to deliver mission critical support services efficiently and effectively.

The Sr. Subcontracts Administrator supports the Missile Defense Agency (MDA) on the Integrated Research and Development for Enterprise Solutions (IRES) Contract.

The candidate will be responsible for the following:

Subcontract Management:

• Prepare solicitation documents, select correct solicitation method, and determine sources to be solicited
• Conduct market research and issue Requests for Information (RFIs)
• Analyze and evaluate Task Order and subcontractor proposals, negotiate deviations from work statements, schedule, and terms and conditions, acting as the primary POC interfacing with subcontractors and project team leadership
• Provide value-added analysis of solicitations, pricing strategies, contract terms and conditions; identify risks as well as mitigation alternatives
• Establish, negotiate, and administer subcontracting solutions such as Master Service Agreements (MSA) and Basic Ordering Agreements (BOAs)
• Serve as business advisor to task order teams in selection of appropriate contract type, performance milestones, and payment schedule(s) which are tailored to the unique needs of our facilities engineering, operations, and maintenance task orders
• Develop Statement of Work conducive to project-based requirements, with defined objectives, outcomes, and deliverables
• Conduct cost and/or price analysis and provide justification for the award
• Coordinate cross functionally to meet internal and external requirements and deadlines
• Manage subcontract modifications, which include coordination of required additions, deletions, or other modifications or formal documentation of communication to/from subcontractors
• Perform formal closeout of subcontracts after project completion
• Review subcontractor invoices to ensure they are in accordance with the negotiated terms and conditions
• Maintain communications to ensure timely contract execution by the parties
• Coordinate activities and participate in fact-finding meetings
• Work closely with proposals and technical team on Statement of Work (SOW), Purchase request submission, and obtaining competition from vendors/suppliers supporting facilities engineering, operations, and maintenance scope of work

Performance Monitoring:

• Administer resulting subcontracts, ensuring that all requirements are performed in accordance with the statement of work and delivery schedules
• Evaluate contract performance to determine necessity for amendments or extension of contracts
• Provide dispute resolution as needed to include developing and tracking to closure Letters of Concern

Compliance and Record Keeping:

• Maintain document files in accordance with Subcontracts Policies and Procedures for internal and external audits
• Ensure final contract documents are consistent with agreements reached at negotiations
• Review the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) regularly to ensure contract compliance with government regulations
• Maintain and present subcontractor specific metrics to leadership including items such as the total awarded value by subcontractor, average times between process steps, etc.

The successful candidate will:

• Be able to perform tasks successfully with minimum guidance, often under short timelines, and must have the ability to manage shifting work priorities
• Be responsive, flexible, organized, have a strong attention to detail
• Be a highly motivated self-starter with the ability to work independently and with others in a collaborative environment
• Have excellent written/verbal communication and interpersonal skills
• Understand contractual risks to apply to subcontract negotiations
• Working knowledge of all contract types including IDIQ, CPIF, T&M, firm-fixed price, and demonstrated ability to execute and interpret federal regulations within contracts

Basic Requirements:

• Must have 8, or more, years of general (full-time) work experience
  • May be reduced with completion of advanced degree
• Must have 6, or more, years of directly related experience
• Must have demonstrated knowledge of the FAR and DFARS
• Must be proficient in Microsoft Word, PowerPoint, Excel, and SharePoint
• Must have an active DoD Secret Security Clearance

Desired Requirements:

• Have in-depth knowledge of the FAR and DFARS, with a proven track record of interpreting and applying complex regulatory requirements across all phases of the subcontract lifecycle
• Have subcontract administration experience in the construction industry and Government contracting
• Have experience with Basic Ordering Agreements and Master Service

Required Skill Profession

Business Operations Specialists