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Urgent! Senior University Admin Job Opening In Cambridge – Now Hiring ProPivotal



Job description

Senior University Admin

We are seeking a highly organized and proactive Senior University Admin to provide dedicated administrative support to a group of faculty members.

This role offers a pay rate of up to $30/hour and is ideal for someone with at least three years of administrative experience, particularly with travel coordination and expense processing.

You'll play a key role in ensuring smooth day-to-day operations by managing travel logistics, handling reimbursements, and supporting communications across multiple stakeholders.

Key Responsibilities:

  • Serve as the primary administrative point of contact for 4–5 faculty members
  • Arrange complex domestic and international travel, including transportation and accommodations
  • Manage high-volume expense reimbursements with accuracy and efficiency (experience with Concur or similar systems preferred)
  • Prepare and edit a variety of documents, including professional correspondence and internal communications
  • Organize and coordinate meetings, prepare agendas, and develop detailed itineraries
  • Support event logistics, including scheduling, room reservations, and arrangements for visiting speakers or consultants
  • Provide limited calendar assistance as needed—faculty primarily manage their own schedules
  • Required Experience:

  • Minimum of 3 years in an administrative support role
  • Hands-on experience with travel booking and expense reimbursement processes
  • Proficiency in Microsoft Outlook and the full Microsoft Office Suite
  • Experience with Concur or similar travel/expense platforms strongly preferred
  • Ideal Candidate Traits:

  • Proactive and detail-oriented
  • Strong ability to manage multiple competing priorities
  • Excellent written and verbal communication skills
  • Comfortable working independently with minimal supervision

  • Required Skill Profession

    Secretaries And Administrative Assistants



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      Unlock Your Senior University Potential: Insight & Career Growth Guide


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    • Are You Looking for Senior University Admin Job?

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    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at ProPivotal adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
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      • 4. Integrity
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      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
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    • Interview Tips for Senior University Admin Job Success
      ProPivotal interview tips for Senior University Admin

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the ProPivotal's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
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      Final Thought:

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