Description Overview
Provide high-level administrative support to the Perrigo Infant Formula Plant in Eau Claire, WI (80%).
and provide support to the Perrigo Nutrition Manufacturing Network (20%) including executives and senior managers as well as hourly employees as needed ensuring efficient operations, effective communication, and smooth running of various administrative processes.
This position with run Monday-Friday with a tentative scheduled time of 7:30AM-4PM.
Non-Exempt hourly position $24-$30/hr due to experience
Scope of the Role
• Serve as the primary administrative point of contact between executives and internal/external clients.
Liaison with vendors.
• Manage front desk activities, including assisting visitors, managing PPE stock, and coordinating facility maintenance administrative duties.
• Organize executives’ schedules, appointments, expense reports and travel arrangements.
• Handle incoming calls, messages, correspondence, and mail (both incoming and outgoing).
• Coordinate and facilitate meetings, including taking minutes, arranging logistics, and ordering necessary items.
• Maintain an efficient documentation and filing system, including creating and maintaining a badging system for site security and timecard system.
• Oversee the procurement and management of office supplies and negotiate advantageous deals with suppliers.
Coordinate DHL shipments.
• Plan and execute special events (e.g., holiday meals, cookouts, Fun Fridays) and support DE&I site events.
• Ensure compliance with GMP requirements and provide support in HR functions like uniform and safety shoe orders including contractors.
• Provide general support to visitors and manage front desk activities.
Creating purchase requisitions and preforming goods receipts.
PHYSICAL REQUIREMENTS
• Sit for long periods of time.
• Lifting and carrying of 1-5 lbs.
frequently, with aid of cart
• Lifting and carrying of 5-25 lbs.
from floor or waist height infrequently, with aid of cart
ENVIRONMENTAL
• Occasionally - exposure to chemicals, exposure to loud noises/machinery
• Rarely – enter confined spaces
• Rarely-ability to work off-shifts (weekend, night shift)
• Indoor, climate-controlled environment
Experience Required
• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or similar role.
• Strong knowledge of office management systems, procedures, and office gadgets.
• Proficient in Microsoft Office Suite with exemplary planning and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize tasks, and work well under pressure.
• Professional demeanor and appearance.
• Discretion and confidentiality.
Degree in Business, Administration, HR or relevant field preferred but not required.
High School Diploma required.
3+ years of direct experience preferred.