Sox Coordinator Finance

Job description

GENERAL DESCRIPTION OF POSITION

The Sox Coordinator manages the company's SOX compliance program and acts as a central point of contact and subject matter expert to ensure appropriate internal controls (manual and system) over financial reporting are designed and implemented.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.

Manage the Company's SOX compliance program and acts as a central point of contact and subject matter expert to ensure appropriate internal controls (manual and system) over financial reporting are designed and implemented.

This duty is performed about 50% of the time.

2.

Responsible for on-going project management of the SOX program, including overseeing the coordination efforts between Internal Audit team members, external auditors, and internal business process owners.

This duty is performed about 30% of the time.

3.

Drive SOX mapping, scoping and risk assessment by collaborating with cross-functional teams, including accounting, lending, deposit operations, and others, within the Company to stay up to date on significant changes that may have an impact on the design and/or operating effectiveness of controls.

This duty is performed about 2% of the time.

4.

Manage the coordination of management's SOX process controls documentation (narratives) updates and review process controls to ensure adequate design and identification of.

This duty is performed about 5% of the time.

5.

Review and assist management in the completion of Entity Level Controls documentation and evaluations.

This duty is performed about 2% of the time.

6.

Review and assist in the identification, design and implementation of controls related to new processes, systems, models, lines of business, etc.

This duty is performed about 1% of the time.

7.

Manage relationship with co-sourced provider to optimize engagement economics and quality deliverables for the SOX program.

This duty is performed about 1% of the time.

8.

Maintain on-going communication with external auditors including alignment on SOX planning, walkthroughs/testing, audit requests, and deficiency evaluation.

This duty is performed about 2% of the time.

9.

Identify, evaluate, and monitor the remediation of control deficiencies.

This duty is performed about 2% of the time.

10.

Deliver timely and concise communication including developing and producing management reporting illustrating SOX status, trends, and remediation of deficiencies.

This duty is performed about 2% of the time.

11.

Prepare executive management and Audit Committee dashboards highlighting overall SOX progress.

This duty is performed about 1% of the time.

12.

Educate Business Process Owner's (BPO's) by leading training sessions to demonstrate compliance requirements and share hot topics in SOX compliance.

This duty is performed about 2% of the time.

13.

Completes required BSA/AML training and other compliance training as assigned.

This duty is performed quarterly.

14.

The ability to work in a constant state of alertness and in a safe manner.

This duty is performed daily.

15.

Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc.

Equivalent to a four year college degree, plus 3 years related experience and/or training, and 3 years related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

ability to read, analyze, and understand common scientific and technical journals, financial reports, and legal documents; ability to respond to complex or difficult inquiries or complaints from customers, regulatory agencies, or members of the business community.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

CPA

SOFTWARE SKILLS REQUIRED

Advanced: 10-Key, Accounting, Presentation/PowerPoint, Spreadsheet

Intermediate: Alphanumeric Data Entry, Contact Management, Database, Word Processing/Typing

Basic: Human Resources Systems, Payroll Systems

RESPONSIBILITY FOR WORK OF OTHERS

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Responsibilities may include but not limited to interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

Supervises a small group (3-7) of employees, usually of lower classifications.

Assigns and checks work; assists and instructs as required and performs same work as those supervised, or closely related work, a portion of the time.

Content of the work supervised is of non-technical nature, but presents numerous situations to which policies and precedents must be interpreted and applied.

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Highly repetitive, low physical.

Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle, or feel, talk or hear; occasionally required to reach with hands and arms, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds; regularly lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision; and color vision.

ADDITIONAL INFORMATION

- Knowledge of COSO framework, SOX controls and GAAP
- Ability to work independently to achieve objectives according to required timelines
- Attention to detail and ability to multitask across multiple projects
- Strong face-to-face and written communication skills
- Proficient in use of PC and various software including Excel, Word, Access, Visio Flowcharting, etc.
- Works effectively with Company management and with external parties

Required Skill Profession

Financial Specialists