Studio and Marketing Coordinator Job at Archinect in New York

Overview

Employment Type: Full – time and In-Office 5 days a week

Who We Are

WXY is a think tank that builds.

We are a multi-disciplinary agency for the built environment, creating equitable, vibrant, healthy buildings, places, neighborhoods, and systems.

Based in New York City, we specialize in urban design, planning, and architecture, tackling complex challenges through innovative approaches to public space, structures, and urban issues.

Our work spans site-specific design and multi-scale planning in collaboration with public, private, and non-profit organizations.

Our dynamic office thrives on cross-disciplinary teamwork and diverse projects.

We seek capable, enthusiastic, and curious individuals eager to engage with a range of project types and office initiatives as part of our mission-driven, 65-person team.

Let’s build together.

To learn more about us, please visit us at

Job Summary

The Studio and Marketing Coordinator is the first point of contact for WXY who creates a positive first impression for all who enter our studio.

This role maintains a pleasant work environment and ensures organizational effectiveness, efficiency and safety, while also supporting our marketing, proposals, awards, and social media efforts.

The position will require close collaboration with all members of the studio, namely the principals and operations/administrative/marketing staff.

Key Responsibilities

Front of Studio

• Maintain a welcoming atmosphere for staff and clients, greet visitors and assist with setup for client and office-wide meetings ordering food, office supplies and equipment, and managing waste.


• Provide high-level customer service to staff, clients, and vendors.


• Act as the point person for facilities maintenance, shipping, supplies and equipment.


• Manage office supplies and resources, and ensure the office is well-organized, stocked, and running efficiently.


• Engage in office culture by planning studio meetings, retreats, outings, and celebrations.

Marketing and Communications

• Assist with coordination, production and maintenance of proposals, presentation materials, lectures, and interview materials.


• Assist with development and maintenance of marketing and proposal collateral such as resumes, project sheets, project images and other materials.


• Create multimedia content, including graphics, short videos, and copy tailored to specific audiences.


• Maintain website updates and communication on social media channels


• Assist with drafting award/speaker submissions and coordinating the materials for PR efforts.


• Organize and catalog marketing materials and publications.


• Coordinate internal and external events.

Studio and Logistical Operations

• Maintaining high levels of studio housekeeping – ensuring the studio is clean and tidy at all times and conference room is prepared for meetings.


• Monitor studio building repairs and improvements, ensuring that works are carried out in an efficient manner with minimum disruption to the day-to-day operation of the office.


• Develop and maintain records for all administrative data and vendor management.


• Routinely check and maintain the general WXY office email inbox.


• Manage office-wide calendar and communications.


• Act as liaison and support to IT consultant.


• Provide ad hoc support for all Principals and senior staff (as needed), including logistics and travel.


• Organize and catalog books and publications for WXY’s library and managing the storage and archiving procedures.

Education and Qualifications

• Bachelor's degree and ideally 1-2 years of professional and/or internship office experience related to operations and marketing.


• Working knowledge of architecture, urban design and planning professions is an asset, but not necessary.


• A strong technical aptitude and ability to learn new systems.


• Software requirements include Microsoft Office, Outlook, and Adobe Creative Suite.


• Strong written and verbal communications skills.


• A high level of organization and ability to thrive in an ever-changing environment.


• Collaborative work style and the ability to partner effectively with staff at all levels of the organization across multiple teams


• The confidence to exercise good judgement in a variety of situations.


• An independent worker with the initiative to solve problems and make things better for the team.

Note: This is not an architectural, design or planning position and will not lead to employment in either capacity.

This description reflects the core activities of the role but is not intended to be all inclusive and changes to the position duties may be required from time to time.

There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

This is an in-person, full-time salaried position with benefits, including Healthcare, Dental, Vision, 401(k) and more.

All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or national origin.

WXY is committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans.

WXY is committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.