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Urgent! Studio Operations Coordinator Job at Archinect in New York Job Opening In New York – Now Hiring Archinect

Studio Operations Coordinator Job at Archinect in New York



Job description

Are you interested in learning how a medium-sized architecture & engineering design firm works?

Youll play a hands-on role in daily operations, facilitating the firms collaborative culture and creating a happy office environment.

Candidates should be outgoing, kind, pro-active, organized, dependable, communicative, and enjoy multi-tasking.

Heintges is widely recognized for excellence in both our people and our design product.

We cultivate a supportive environment of positivity, respect, professionalism, and good work-life balance.

Front of Studio Core Responsibilities

  • Greet colleagues and office visitors.

  • Manage studio needs pro-actively, communicate / coordinate with supervisor, landlord, building facilities staff, cleaning service, IT and equipment providers, and repair contractors.

  • Organize, manage, maintain, and supply the kitchen, copy room, storage, conference rooms, and restrooms.

  • Manage all deliveries, unpack and put away all supplies and packaging.

  • Create, maintain, and update inventory lists and supply ordering schedules.

  • Manage mail, phone & security system.

  • Maintain Outlook calendars and schedule meetings.

  • Plan, budget, and manage weekly staff lunches, fun events such as happy hours, celebrations, and annual holiday party.

  • Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, and provide food & beverage where applicable.

  • Prepare expense reports.

  • Assist with travel reservations.

  • Maintain the off-site historical storage database, coordinate items sent to/retrieved from storage.

  • Support other administrative initiatives as opportunities arise.

  • Work on-site under the supervision of the Director of Operations.

Practice Management

Beyond core responsibilities, there will be opportunity to leverage your skills and areas of interest to help manage a medium-sized Architecture & Engineering Design firm.

Areas for engagement in practice management include:

  • Writing skills: provide marketing & communications support.

  • Graphic skills: edit content using InDesign and Photoshop.

  • Analytical skills: data entry and analysis in Excel and Ajera.

  • Organizing skills: maintain and improve our libraries including Building Materials, Design Monographs & Periodicals, Photographs, etc.

  • Appreciation of design.

    Academic or work experience in design is a plus.

  • Strong planning and organizing skills with attention to detail.

  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

  • Creative thinker and problem solver.

  • Strong verbal and written communication skills
  • Excellent interpersonal skills.

  • Proficiency with Microsoft Word, Excel, and Outlook.

    Ajera and InDesign a plus.

  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

  • Fluency in English.

  • Authorization to work in the U.S.

Qualifications

  • Appreciation of design.

    Academic or work experience in design is a plus.

  • Strong planning and organizing skills with attention to detail.

  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

  • Creative thinker and problem solver.

  • Strong verbal and written communication skills
  • Excellent interpersonal skills.

  • Proficiency with Microsoft Word, Excel, and Outlook.

    Ajera and InDesign a plus.

  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

  • Fluency in English.

  • Authorization to work in the U.S.

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Required Skill Profession

Business Operations Specialists



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