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Studio Operations Coordinator Job at Archinect in New York Job Opening In New York – Now Hiring Archinect


Job description

Are you interested in learning how a medium-sized architecture & engineering design firm works?

Youll play a hands-on role in daily operations, facilitating the firms collaborative culture and creating a happy office environment.

Candidates should be outgoing, kind, pro-active, organized, dependable, communicative, and enjoy multi-tasking.

Heintges is widely recognized for excellence in both our people and our design product.

We cultivate a supportive environment of positivity, respect, professionalism, and good work-life balance.

Front of Studio Core Responsibilities

  • Greet colleagues and office visitors.

  • Manage studio needs pro-actively, communicate / coordinate with supervisor, landlord, building facilities staff, cleaning service, IT and equipment providers, and repair contractors.

  • Organize, manage, maintain, and supply the kitchen, copy room, storage, conference rooms, and restrooms.

  • Manage all deliveries, unpack and put away all supplies and packaging.

  • Create, maintain, and update inventory lists and supply ordering schedules.

  • Manage mail, phone & security system.

  • Maintain Outlook calendars and schedule meetings.

  • Plan, budget, and manage weekly staff lunches, fun events such as happy hours, celebrations, and annual holiday party.

  • Prepare meeting rooms and video conferencing equipment, assist visitors with any technology needs, and provide food & beverage where applicable.

  • Prepare expense reports.

  • Assist with travel reservations.

  • Maintain the off-site historical storage database, coordinate items sent to/retrieved from storage.

  • Support other administrative initiatives as opportunities arise.

  • Work on-site under the supervision of the Director of Operations.

Practice Management

Beyond core responsibilities, there will be opportunity to leverage your skills and areas of interest to help manage a medium-sized Architecture & Engineering Design firm.

Areas for engagement in practice management include:

  • Writing skills: provide marketing & communications support.

  • Graphic skills: edit content using InDesign and Photoshop.

  • Analytical skills: data entry and analysis in Excel and Ajera.

  • Organizing skills: maintain and improve our libraries including Building Materials, Design Monographs & Periodicals, Photographs, etc.

  • Appreciation of design.

    Academic or work experience in design is a plus.

  • Strong planning and organizing skills with attention to detail.

  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

  • Creative thinker and problem solver.

  • Strong verbal and written communication skills
  • Excellent interpersonal skills.

  • Proficiency with Microsoft Word, Excel, and Outlook.

    Ajera and InDesign a plus.

  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

  • Fluency in English.

  • Authorization to work in the U.S.

Qualifications

  • Appreciation of design.

    Academic or work experience in design is a plus.

  • Strong planning and organizing skills with attention to detail.

  • Reliable, can-do, positive outlook, smart, mature, with calm demeanor.

  • Creative thinker and problem solver.

  • Strong verbal and written communication skills
  • Excellent interpersonal skills.

  • Proficiency with Microsoft Word, Excel, and Outlook.

    Ajera and InDesign a plus.

  • Ability to move, unpack and store deliveries, breakdown boxes for recycling, lift up to 20 lbs.

  • Fluency in English.

  • Authorization to work in the U.S.

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Required Skill Profession

Business Operations Specialists


  • Job Details

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Unlock Your Studio Operations Potential: Insight & Career Growth Guide


Real-time Studio Operations Jobs Trends (Graphical Representation)

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Are You Looking for Studio Operations Coordinator Job at Archinect in New York Job?

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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Archinect adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying United States laws and regulations

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Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

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By following these tips, you can increase your chances of making a positive impression and landing the job!

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