Systems & Reporting Specialist / State Prog Admin Sr

Job description

**Working Title: Systems & Reporting Specialist/State Prog Admin Sr**
**Job Class: State Program Administrator Senior**
**Agency: Children Youth & Families Dept**

+ **Job ID** : 87038
+ **Location** : St. Paul
+ **Telework Eligible** : Yes
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers _._
+ **Date Posted** : 06/25/2025.

Repost date 10/16/2025.
+ **Closing Date** : 07/09/2025.

New closing date 10/30/2025.
+ **Hiring Agency/Seniority Unit** : Children Youth & Families Dept / DCYF Central Office MAPE
+ **Division/Unit** : DCYF/Child Support Division
+ **Work Shift:** Day Shift
+ **Work Hours** : 8:00 am - 4:30 pm
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas.

Applicants must be eligible to work in the United States at the start of employment.

DCYF does not participate in E-Verify.

**The work you'll do is more than just a job.**

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans.

The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

***Employees may generally telework up to 50% of their scheduled workdays in a month.

Employees that live 50 miles or more from their permanent/principal work location **and** live within the State or a county bordering the State may telework more than 50% with approval.

***

_This position is reposted 10/16/25-10/30/25.

There has been changes made to the job posting and minimum requirements.

Interested applicants will need to reapply in order to be considered._

The Systems & Reporting Specialist is responsible for performing a variety of business-related functions associated with the Child Support Division (CSD) to support the mission and objectives of the division and delivery of high-quality child support services.

These responsibilities are an integral part of a cooperative and coordinated team effort within the CSD Operations unit.

This involves performing complex reporting functions for varied quarterly and annual reports on the IV-D program required by the state and federal government and helping to develop and maintain tools to support operational and project work across program lines and support all aspects of the child support program as CSD develops and improves child support program policies, procedures, and processes.

These responsibilities also include reporting, tracking, and communicating across the division and DCYF, and require positive, effective, and professional communication and collaboration skills.

Responsibilities include:

+ _Prepare the division’s State and Federal quarterly and annual reports that track program and financial performance._
+ Provide Division Operations Unit within the Child Support Division with operations support as it pertains to entering information for tracking purposes in the grant management system.
+ Provide technical and analytical expertise and support, expertise and consultation on the use of collaborative tools such as SharePoint (or similar document management solution), Roll Call Leave Requests, Help Desk Call Center tracking tools and record retention division processes for the management team so that their program planning, operations, and decision making can be carried out with maximum effectiveness, efficiency and service to the public.
+ Serve as SharePoint site administrator or similar document management solution site collection for CSD and provide SharePoint expertise and support to all CSD staff and their collaborative use of the tool.
+ Help maintain and update the Child Support Manual that supports county users with relevant and up to date user information and documentation on policy and guidelines for all IV-D services
+ ServeonDivisionworkgroups,projectsorcommitteesasassigned and Serve asa member of theDivision Operations Unit and participate in official team functions to promotethesmoothfunctioning oftheteam.

**Minimum Qualifications**

**_**To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**_**

Two (2) years of professional experience with federal reporting.

Experience must demonstrate the following:

+ Subject matter expertise of software collaboration tools (SharePoint) to provide leadership in the design, administration and implementation of such systems
+ Experience building, managing and monitoring SharePoint sites, managing permissions and creating workflows.
+ Experience with data entry for sensitive data, contracts and grants
+ Experience providing support and assistance to various internal and external partners using Microsoft Suite, Outlook and SharePoint and other systems
+ Extensive experience with software such as Business Objects, Excel and the use of formulas in the program, and Access
+ Collecting and analyzing data from multiple sources for the purpose of responding to requests for data and information
+ Receiving and processing requests for data and information, including sensitive and/or confidential information
+ Variety of experiences working effectively with others from different backgrounds and cultures

**Preferred Qualifications**

+ Advanced experience with using Microsoft Office Suite, specifically SharePoint or similar document solution.
+ Extensive technical knowledge of the state and/or federal reporting processes.
+ Knowledge and experience utilizing Statewide Integrated Financial Tools (SWIFT).
+ Communication and interpersonal skills sufficient to work effectively in a team environment, and with internal and external customers

**Additional Requirements**

It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:

+ Reference check
+ Criminal Background check
+ Fingerprinting check (MNJIS/CJIS)
+ Personnel File Review: current and former public sector employees.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity.

We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.

As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities.

If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us .

Please indicate what assistance is needed.

Required Skill Profession

Other General