Urgent! UNIV - Project Coordinator - Planning, Design & Construction Job Opening In Charleston – Now Hiring Medical University of South Carolina
Job Description
Job Summary:
The Project Coordinator – Planning, Design & Construction (PDC) provides comprehensive support across multiple initiatives within the Planning, Design & Construction department.
This role supports the Director of PDC in all aspects of departmental coordination, with primary focus on facilitating board-level communications, meeting coordination, and vendor presentations for the University and Medical University Health Authority (MUHA) PDC departments.
Additional responsibilities include managing departmental level internal meeting logistics, tracking project activities, and ensuring project documentation is accurate and up to date.
The position is instrumental in maintaining workflow continuity, supporting small projects or project components of moderate complexity, and ensuring successful coordination across stakeholders.
Job Responsibilities:
Board of Trustees (BOT) Facilities Planning Subcommittee PDC Meeting Support - 30%
Works closely with the Directors of the University and MUHA PDC to prepare for and support the Board of Trustees Facilities Planning subcommittee selection meetings.
Schedules and coordinates meeting logistics including room reservations, technology setup, and required documentation.
Prepares presentation materials and packets for Board of Trustees meetings and ensures timely distribution.
Attends and provides in-person support during meetings, including facilitating meeting flow, capturing minutes, and tracking follow-up actions.
Manage ongoing communications with stakeholders before and after meetings.
Project Coordination & Administration, University PDC – 30%
Updates project plans, timelines, reports, and schedules across various stages of project lifecycles.
Monitors project budgets and expenditures, ensuring accuracy in reporting and alignment with financial goals.
Tracks project documentation including requirements, scope, issues, risks, funding status, and deliverables.
Assists with the coordination of pre-planning activities such as needs analysis, feasibility studies, and preparation of business cases.
Ensure accurate record-keeping and centralized access to all project-related documents and communications.
Communication & Stakeholder Engagement – 20%
Acts as a communication liaison between project teams, leadership, and external stakeholders.
Communicates scheduling information, updates, and changes effectively to all relevant parties.
Ensure stakeholders remain informed of project progress, upcoming milestones, and potential risks or delays.
Meeting Logistics & Facilitation – 20%
Organizes and supports routine and ad-hoc project and departmental meetings.
Manage scheduling and invitations, meeting room bookings, and preparation of agendas and support documents.
Records and distributes meeting minutes and monitors the implementation of action items
Qualifications:
Required:
High school diploma and relevant project staff assistance experience.
Proficient in Microsoft Office Suite
Experience with project coordination, preferably within facilities management, construction, or capital project environments.
Preferred:
Strong organizational and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Strong interpersonal skills and a professional demeanor suitable for working with executives and board-level stakeholders.
Familiarity with project scheduling tools MS Project, Smartsheet), and collaboration platforms SharePoint, Teams).
Experience supporting large capital construction or renovation projects.
Familiarity with architectural, engineering, and construction processes and terminology.
Experience preparing formal documentation and presentations for executive leadership or governing boards.
Familiarity with budget tracking and financial reporting in a project environment.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer.
MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations.
All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.
For further information about the E-Verify program
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Unlock Your UNIV Project Potential: Insight & Career Growth Guide
Real-time UNIV Project Jobs Trends in Charleston, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for UNIV Project in Charleston, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 45161 jobs in United States and 379 jobs in Charleston. This comprehensive analysis highlights market share and opportunities for professionals in UNIV Project roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Medical University of South Carolina is currently hiring and seeking a UNIV Project Coordinator Planning, Design & Construction to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Medical University of South Carolina adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a UNIV Project Coordinator Planning, Design & Construction Jobs United States varies, but the pay scale is rated "Standard" in Charleston. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for UNIV Project Coordinator Planning, Design & Construction typically include Business Operations Specialists and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your UNIV Project Coordinator Planning, Design & Construction interview at Medical University of South Carolina, research the company, understand the job requirements, and practice common interview questions.
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