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Urgent! Vox Media is hiring: Executive Assistant, New York Magazine in Washington Job Opening In Washington – Now Hiring Mediabistro

Vox Media is hiring: Executive Assistant, New York Magazine in Washington



Job description

Executive Assistant, New York Magazine – Vox Media Location: New York, NY
Who We Are New York Magazine obsessively chronicles the ideas, people, and cultural events that are reshaping our world.

The New York brand includes the groundbreaking magazine New York, published biweekly in print, and six verticals: Intelligencer, The Cut, Vulture, The Strategist, Curbed, and Grub Street.

New York Magazine is part of Vox Media, a modern media company.

We guide our audience from discovery to obsession and strive for diversity, equity, and inclusion across our organization.
Vox Media is an Equal Opportunity Employer.

We consider qualified applicants without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable law.

We provide reasonable accommodations in the application process.

For accommodations, contact our People & Culture team.
What You’ll Do Executive and Editorial Support
Extensive calendaring and scheduling of internal and external meetings, including personal calendaring for the editor-in-chief
Facilitate regular editorial meetings and share resources in an organized system
Occasional international and domestic travel planning with complex itineraries and last-minute changes
Process expenses for executives in a timely manner
Handle meeting requests and office support proactively
Follow through on tasks under deadline pressure while maintaining discretion with sensitive information
Act as a gatekeeper for the executive’s time and attention
Collaborate with Operations Teams (HR, Finance/Accounting, IT, Facilities) on projects as needed
New York Magazine Office Management
Work with Vox Media’s office ops team to oversee daily newsroom operations
Welcome new staff on their first day, set up desks, and orient them to the space
Support office culture and be a go-to resource for team members
Coordinate student group tours with the hosting editor to ensure smooth visits
Provide shipping support and manage in-person office needs
New York Magazine Operations
Manage the magazine’s corporate card and process invoices monthly
Oversee publication and vendor subscriptions and memberships; ensure access for staff
Coordinate and execute monthly all-hands meetings and external gatherings
Who You Are Success will look like:
You are reliable: punctual, regular attendance
You anticipate conflicts and stay proactive
You are a team player; no job is too small
Must Haves 2+ years in media with strong industry interest
Experience assisting executives in a fast-paced environment; office management skills are a plus
Strong ethics, integrity, and discretion
Ability to thrive in a fast-paced, dynamic environment with shifting priorities
Experience with Mac, Google Calendar, and Google Apps Suite
Proven ability to prioritize, meet deadlines, and maintain high accuracy
Analytical problem-solving skills and confidentiality in all business matters
Willingness to learn new technologies to improve organizational effectiveness
Independent work capability with initiative and appropriate escalation when needed
This combined role requires a proactive, versatile individual who can switch between executive support and office operations.
If you think you have what it takes but don’t meet every point, apply with a cover letter explaining your unique skills.
Where You’ll Work
This job is based in our New York City office.
What We Offer
This is a permanent, full-time position with benefits.

See our benefits information for details.
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Required Skill Profession

Media And Communication Workers



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