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Urgent! Accounts Payable Specialist Job Opening In Manteca – Now Hiring AVAILABILITY Professional Staffing

Accounts Payable Specialist



Job description

Accounts Payable Specialist - Construction
Direct Hire

Lathrop, CA

Comp: $80-$90k DOE




We are seeking an experienced Accounts Payable Specialist to oversee AP functions for our manufacturing company with a focus on Subcontractor management.

The ideal candidate will play a pivotal role in optimizing workflow for subcontract management activities, creating paperless digital workflows through dashboards, and ensuring efficient operations.


Key Responsibilities:

  • Lead and manage all aspects of the accounts payable functions, ensuring accurate and timely processing of invoices and payments.

  • Strategically track subcontractor payments from and pricing, payments and subcontractor billings to optimize cash flow.

  • Maintain favorable terms with vendors.

  • Implement and refine efficient workflows within the AP team, providing guidance and support to enhance productivity.

  • Conduct audits of vendor invoices and bills to ensure accuracy and compliance with company policies and procedures.

  • Serve as the primary point of contact for vendor inquiries, resolving issues promptly and maintaining positive relationships.

  • Negotiate extended payment terms with vendors when necessary.

  • Reconcile vendor statements and maintain comprehensive accounts payable records.

  • Collaborate with internal audit teams to review AP transactions and ensure adherence to regulatory requirements.

  • Prepare financial analyses and reports as required to support decision-making processes.

  • Assist in month-end closings and financial reporting activities to ensure accuracy and compliance.

  • Preferred Skills and Qualifications:
  • Proven experience in accounts payable management in a manufacturing environment.

  • Strong knowledge of AP processes and best practices, with the ability to optimize workflows and drive efficiency.

  • Familiarity with paperless digital workflows and document management systems.

  • Excellent communication and interpersonal skills, with the ability to liaise effectively with vendors, subcontractors, and internal staff.

  • Analytical mindset with strong problem-solving abilities and attention to detail.

  • Proficiency in accounting software and MS Office suite, with advanced Excel skills.

  • Commitment to continuous improvement and embracing technological advancements to drive efficiency.

  • Process and manage all accounts payable transactions, including matching invoices to purchase orders, verifying pricing and quantities, and ensuring timely payment
  • Maintain detailed records and dashboards for subcontractor payments, progress billings, AIA applications, etc.

  • Audit accounts payable records to ensure accuracy, identify discrepancies, and implement internal controls
  • Serve as a liaison between the Accounting, Project Management, and Administrative departments to facilitate the accounts payable workflow
  • Provide backup support for reception duties as needed during peak periods
  • Assist with other accounting and administrative tasks as assigned

  • Required Skills/Experience:
  • 3+ years of accounts payable experience, preferably in the construction industry
  • Strong understanding of subcontractor payment processes, progress billings, and AIA applications
  • Proficient in construction accounting software (e.g. Spectrum) and creating custom reports/dashboards
  • Excellent analytical and problem-solving skills with attention to detail
  • Ability to work independently and efficiently in a fast-paced environment
  • Positive attitude and strong interpersonal skills to collaborate cross-functionally

  • Key function is emphasizing the subcontractor payment workflows, auditing/analytical responsibilities, and the need to work well within the existing team.


    Required Skill Profession

    Financial Clerks



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