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Executive Personal Assistant Job in United States Recruiting by Three Six Zero

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Executive Personal Assistant

🔖 Full Time

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ABOUT THREE SIX ZERO: Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.THE ROLE:Three Six Zero is seeking a first-class Executive Personal Assistant to provide support for the managing director of one of our partner orgs. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to Los Angeles and will typically work out the office 5 days per week.RESPONSIBILITIES:Heavy calendar management, scheduling and coordinating personal, social, and professional appointmentsServe as the primary point of contact on behalf of the Executive for staff, clients, and industry contacts maintaining credibility, confidentiality, and trustSend schedule daily and follow up with reminders to maintain the flow of the dayCoordinate with teams internationally, working across multiple time zonesOverseeing client gifting- finding unique and meaningful gifts for clients, partners, friends, and familyAssist with meeting prep, agendas and dissemination of notes/action pointsManaging travel- creating itineraries, commercial / private flights, ground transportation, hotels, etc.Managing client and manager calendars with confirmed shows, interviews, releases, meetings, calls, and deadlinesProvide support for artists across all of their businessCoordinating with artists teams – record labels, business management, merchandise, booking agents, attorneys etc.General upkeep and organization of clients’ assets (artists’ press kits, press shots, bio, masters, artwork, and contracts)Prepare and review expense reports monthly in line with business managementAssist with researching various requestsRunning miscellaneous errands as neededAd-hoc projects and administrative support as neededAssist with overseeing office maintenance and operationsAssist with household errands as neededQUALIFICATIONS:3-5 years’ experience in a comparable role in the entertainment or music industryExcellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contactsCandidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting prioritiesAbility to plan ahead and anticipate needsExcellent written and verbal communication skillsMust be resourceful and have the ability to problem-solve independently when neededAdvanced Microsoft Office and Google Suite skillsExceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexibleAttention to detail and timely follow upDemonstrated ability to handle sensitive issues and maintain complete confidentialityCapable of writing reports and business correspondenceExcellent organization, prioritization, and time management skillsMust have access to reliable transportation

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